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Job ID: 102366

Business Services Coordinator
Rancho Santiago Community College District

  • Jan. 12, 2018
  • Business Services Coordinator
  • Educational Services
  • Rancho Santiago Community College District
    Santa Ana, CA
    United States
  • 1/31/2018
  • Available immediately
  • Other Administrative Categories
  • Business
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Business Services Coordinator
Rancho Santiago Community College District

Educational Services/District Operations Center
Full Time Position

40 hours/week, 12 months/year

2017-2018 Interim CSEA Salary Schedule Grade 13 $49,504.97 - $63,229.88/year

The District shall contribute up to $26,974.32 per fiscal year toward employee and dependent(s) medical/dental coverage; contribute $1,500 per fiscal year toward dependent(s) or employee medical/dental coverage or other approved deductions consistent with IRS regulations; provide life insurance of a minimum of $50,000 or a maximum not to exceed the annual salary of the employee. Holidays, sick days, and vacation are earned in accordance with the CSEA contract. Payroll deductions include the California Public Employees' Retirement System and Social Security.

Starting Date: As soon as possible after the offer of employment.
Deadline to Apply: Wednesday, January 31, 2018, 5:00 PM

Under direction, plans, budgets, implements and coordinates assigned business services and entrepreneurship programs including the assignment of projects and tasks to staff, and the direction of projects and program activities; oversees the daily operations of assigned programs and services.

Plans, budgets, coordinates, directs and implements a comprehensive business/entrepreneurship program, including gratis and fee-based seminars, workshops, technical training, and counseling; oversees schedule development and selection based on evaluations, surveys, financial results and current trends; directs and coordinates production, printing and distribution of marketing materials; schedules and budgets for on and off campus facilities usage; directs the registration and collection of fees; prepares materials; invites and coordinates interviews and otherwise screens program proposals leading to negotiations and agreements; maintains dialogue with presenters, counselors and the entrepreneurial community regarding program offerings, both in terms of expansion or deletion; prepares reports about marketing strategies, participation profiles, budgeting, effectiveness and public relations; assists in the evaluation of clients, students, presenters and counselors, and assists in making admission and hiring recommendations; prepares and maintains all agreements and other contracts with clients, presenters, counselors, etc.; manages budgets and accounts, and develops data collection instruments through the use of specialized software programs; provides feedback to presenters and counselors with regard to enrollment and student evaluations; maintains a high public relations and community relations profile that promotes the program.

This class reports to an assigned manager and directly oversees the daily operation of assigned program. The incumbent is responsible for task assignment within the office and works with all presenters, counselors and other personnel, and relates to the public directly.

Any combination of relevant training, education and experience equivalent to a Bachelor's degree or an Associate of Arts degree and two years of experience involving public contact, coordination or community relations and accounting/budget responsibilities. Good Knowledge of business services program models designed to meet the needs of the entrepreneurial community; program tracking and monitoring systems; oral and written communication techniques; organizational procedures; accounting and budgeting procedures; record systems; word processing, databases and spreadsheets. Ability to plan and organize business training programs effectively; prepare a program budget; maintain effective liaison with administrative personnel, faculty, tenants, presenters, counselors, students and the entrepreneurial community; compile information and data for reports using sophisticated software; develop promotional materials; maintain accurate schedules and records using MS office and other software; work independently and responsibly; coordinate staff. License valid California Motor Vehicle Operator's license with a driving record that meets minimum standards established by the district's insurance carrier.

Selection Criteria
Application Screening
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interview:
Educational experience (breadth and depth)
Work experience (breadth and depth)
Demonstrated ability to work cooperatively with others
Bilingual ability (if needed)
Demonstrated experience in working with diverse socio-economic communities
Professional growth activities
Specialized skills training
Leadership skills

Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview.

Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview.

During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
Oral communication skills
Problem solving

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Method of Application
For consideration in the selection process, interested persons must complete the online district classified application by the specified closing date for the position at
All materials must be submitted online. A computer which can only access RSCCD employment website and scanner to upload application materials/documents (no USB) are available at the Human Resources Department, 2323 North Broadway, Santa Ana, California, 92706, between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday.

Please upload the following application materials in the appropriate boxes with your online application by the closing date:
Resume (Required)
Any additional supplemental materials (Optional)

This applicant pool may be used for vacancies in the same classification occurring within the next six months.

Pre-Employment Requirements
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates.

The District is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, age, sex, gender identity or expression, sexual orientation, or military and veteran status.

The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human Resources Department for assistance.


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