Interim Vice President - Student Services - In House Only

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Interim Vice President - Student Services - In House Only

Salary

$135,195.00 - $176,252.00 Annually

Location

Fountain Valley, CA

Job Type

Administrator

Job Number

11-C-18

Division

Coastline Community College

Department

Exec

Opening Date

09/27/2017

Closing Date

10/11/2017 11:59 PM Pacific

Definition

Performance Responsibilities: The Vice President of Student Services (VPSS) reports to the President of the College and is responsible for providing leadership in planning, developing, coordinating, evaluating, and enhancing the College's Student Services programs. The VPSS functions as a Chief Student Services Administrator of the College and works as a team with the President, Vice President of Instruction, and the Vice President of Administrative Services.
1. Provide visionary leadership in developing, enhancing, and  implementing a comprehensive array of Student Services that  support student success.
2. Direct the core departments of Student Support Services &  Programs, Counseling, Admissions and Records, Financial Aid,  Associated Student Government, Assessment, Career Center,  Transfer Center, Incarcerated Student Support Services,  International Student Services, EOP&S/CARE/CalWORKs programs,  Veterans Services, Student Discipline/Grievances, and oversee  the development and evaluation of policies and procedures for  these areas.
3. Coordinate the development, implementation, and evaluation of  a complex budget for Student Services programs, including  general, categorical and grant funds.
4. Communicate a vision of Student Services programs exemplified  by academic excellence, innovation, collaborative management,  and shared governance.
5. Evaluate and promote the professional development of all  faculty and staff within the Student Services area.
6. Work collaboratively with Instruction and Administrative  Services in implementing an integrated enrollment management  plan that supports student success.
7.  Provide leadership for the development and revision of the  Educational Master Plan and the development of both short and  long-term goals of Student Services.
8. Oversee implementation of records systems and design of  enhanced computer-based, web-based Student Services.
9.  Systematically assess student services programs, and  practices using Student Learning Outcomes, program review, and  other appropriate measures in order to improve the  effectiveness of these services.
10. Continually develop and implement new and innovative services and practices to improve responsiveness to student needs, increase student engagement, promote maximum use of Student Services programs and more effectively support student success. 
11. Foster a student-centered college environment and collegial  operational style that assist students in successful goal  attainment.
12. Adjudicate student appeals and grievances within areas of  responsibility.
13. Administer the code of conduct, due process, and student  discipline.
14. Coordinate outreach and related activities with other  colleges, high schools, vendors, students, community agencies,  governmental and private agencies, and other outside  organizations.
15. Ensure all Student Services departments operate in compliance  with Title 5 regulations, the Education Code, and federal  statutes.
16. Develop, monitor, and evaluate College's Student Equity Plan.
17. Function as 504 Compliance and Title IX Officer.
18. Oversee the implementation of collective bargaining agreements  within the Student Services area.
19. Participate actively in successful strategies in the area of  human relations, institutional problem solving, and external  relations.
20. Oversee FTES reporting and other state reporting related to  Student Services.
21. Represent Student Services at college, district, regional,  statewide, national, and international levels.
22. Serve as liaison between Student Services programs and other  college programs, departments, and activities.
23. Member of President's Cabinet and serves on College and  District committees.
24. Perform additional duties as assigned by the President of the  college.

Qualifications and Physical Demands

Minimum Qualifications:

  1. Must meet one of the following qualifications (a) through (c):
    1. A Master's degree.
    2. One year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.
    3. Possess a combination of education and experience that is at least equivalent to the above.
  2. Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
Desired Qualifications:
Community College Experience
1. Evidence of the equivalent of three years successful full-time  college faculty experience.
2. Evidence of knowledge of and experience with state and    national educational issues, trends, and budgeting processes.

Leadership
3. Three years full-time administrative experience at a division  dean/department chair level or higher, preferably in Student  Services.
4. Administrative experience in and demonstrated advocacy for  Student Services.
5. Leadership philosophy consistent with the ethics, mission, and  goals of the College.
6. Leadership experience in a collegial participatory governance setting.

Planning/Institutional Effectiveness
7. Evidence of success in strategic planning, program  development, and budgeting.
8. Evidence of success in enrollment management, program review, Student Learning Outcomes (SLO's), including experience in the assessment process, and applications of institutional research.

Professional Development
9. Possession of an earned doctorate from an accredited institution.

Human Relations
10. Strong interpersonal and communication skills.
11. Experience in a collective bargaining environment. 
12. Experience resolving issues of student discipline, student grievance, and student sexual harassment. 
 
Technology
13. Demonstrated experience in working effectively and collaboratively with diverse faculty, staff and labor unions.
14. Evidence of experience integrating technology/innovation in a college and in Student Services programs.
15. Evidence of experience in administering student support in a variety of modalities. 

Community Relations
16. Experience in community relations and outreach.
17. Evidence of experience securing external funding sources.

Conditions of Employment

This is a Interim temporary contract, educational administrator position, reporting to the President of the college.

PAY PHILOSOPHY: 
Starting salaries for academic positions are based on a combination of education and experience. Initial placement is within the starting salary range. Further advancements are based on longevity and professional development. An additional annual stipend is offered for possession of an earned doctorate from an accredited institution.

All movement on the salary schedule will occur July 1 of each year for all eligible employees. The annual salary range for this position (D-38) is $135,195 to $176,252 based on the 2017/2018 salary schedule, plus a monthly mileage allowance. In addition, an annual stipend of $3,000 is offered for possession of an earned Doctorate from an accredited institution. 

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.  Electronic applications may be completed by visiting www.cccd.edu/employment.  Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

Application Requirements:  
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
1. A complete Certificated Employment Application.
2. A current resume not to exceed three (3) pages. 
3. A cover letter not to exceed four (4) pages, highlighting your qualifications and describing how you meet the minimum and desirable qualifications for this position. Please provide specific examples.
4. Application for Equivalency (if applicable.)

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested.  Additional materials will not be considered or returned.  Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.
Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to
(714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, thorough responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
  • The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must frequently sit for long periods.
  • Use hands and fingers to handle medical equipment, keyboard or other objects.
  • Reach with hands and arms.
  • Must speak clearly and distinctly to ask questions and provide information.
  • Hear and understand voices over the telephone and in person.
  • Respond quickly and effectively to campus emergencies.
  • Must see and hear adequately to perform accurate physical assessments of students or others. Occasionally must lift injured, ill or disabled students.
  • Must walk or drive to respond to campus emergencies as needed.
  • Frequently must travel to other campus locations and occasionally must travel to other locations in the county or state.
  • A detailed list of physical demands and work environment is on file and will be provided upon request.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
 

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

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I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A complete Coast Community College District Online Employment Application 2. A current resume or curriculum vitae (upload as a separate attachment - PDF recommended) 3. All unofficial transcripts (upload as a separate attachment - PDF recommended) 4. Answers to ALL supplemental questions (clear, detailed responses required for evaluation purposes) 5. Application for Equivalency, if applicable, please go to www.cccd.edu/employment to obtain the form (upload as a separate attachment - PDF recommended)
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Required Question

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Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
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