Associate Dean, Instructional and Student Services
Rancho Santiago Community College District
Salary Range: Grade D: $152,167.65 - $203,919.19/year, $212,075.96 (top step effective 7/01/2024)
Job Type: Full-Time Management - Academic Administrative Time
Job Number: AC23-00771
Location: Santa Ana, CA
Division: Santa Ana College School of Continuing Education
Closing: 12/15/2023 5:00 PM Pacific
Overall responsibility for institutional services for Continuing Education service areas and sites and the preparation and maintenance of required records and reports; performs other duties as assigned.
DEVELOPMENT AND DELIVERY OF INSTITUTIONAL SERVICES
Overall supervision of Continuing Education institutional services, including budget, purchasing, payroll, facilities planning and development, and institutional services including admissions, registration, data collection and entry for the student information system; maintains instructional records and enrollment reports; supervises procedure for maintenance and updating of personnel records and staff procurement procedures, bookstore, security and safety services, mail, custodial services, information technology, purchasing services, supplies and equipment; supervises bid procedures and inventory procedures; recommends District policy and procedure; monitors instructional programs and services in assigned area for responsiveness to the needs of a culturally diverse community.
Responsible for or effectively recommends the hire, transfer, suspension, lay-off, recall, promotion, assignment, discipline, training, professional development, assignment, direction and evaluation of work, and adjustment of grievances of personnel; also responsible for administering collective bargaining agreements, employment selection Nd promotion procedures, compliance with District policies, rules and regulations regarding personnel, and evaluation of the performance of assigned staff, providing direction and assistance wherever a need for improvement is identified.
Responsible for handling student personal, program and staff related complaints, resolving conflicts, and student discipline issues.
Responsible for timely and accurate preparation, submission and administration of budget payroll, purchasing, and bidding procedures; has substantial responsibility for reporting and accounting for funding of programs, and related reports; seeks additional and alternative funding for programs and activities.
Plans all programs under supervision; responsible for preparation of schedules for work, facility procurement, maintenance and use, admissions and registration, and services.
Must be highly visible educational leader seeking positions of significant leadership in community institutions and activities, as well as community support organizations and on state boards and committees to articulate, enhance and improve District programs, offerings, funding, assets, and educational leadership position and reputation on the local, state and national levels.
OTHER PROFESSIONAL RESPONSIBILITIES
Significant responsibility for advising, chairing and supervision of service area and District-wide committees and task forces.
- Supervises all aspects of the planning, funding, coordinating, staffing, delivery and evaluation of programs, activities and staff assigned in areas of responsibility; has substantial responsibility for procurement, expenditure and accounting for funding and programs in compliance with applicable law and policy, and related reports.
- Resolves student complaints, problems, and conflicts; analyzes, applies and explains laws, regulations and policies regarding services provided; and maintains related records and reports.
Possesses a California Administrative or Supervisory Credential authorizing services at the community college level or a master's degree; has at least one year of formal training, internship, or leadership experience reasonably related to this administrative assignment; possesses the minimum qualifications to serve as a faculty member in the California Community Colleges.
Required Skills: Ability to prevent and resolve conflicts and problems, plan, measure and evaluate programs, services and activities, supervise staff, analyze and apply laws, rules and regulations, and build consensus.
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
- Educational experience - breadth and depth
- Work experience (breadth and depth)
- Demonstrated leadership capabilities
- Program development
- Community involvement
- Demonstrated experience in working with a diverse socio-economic community
- Demonstrated ability to work cooperatively with others
Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
- Oral communication skills
- Problem-solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance.
To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below by the position's closing date. People & Culture will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:
- RSCCD Online Application
- Cover Letter
- Resume - details all relevant education, training, and other work experience
- Academic Transcripts (unofficial copies are accepted)
Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.
Conditions of Employment
Selected candidate(s) is required to complete the following prior to employment as part of the onboarding process:
- Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
- Provide a certificate of Tuberculosis Exam
- Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
- Submit official transcripts
To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/4281832/associate-dean-instructional-and-student-services