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Job ID: 133063

Program Coordinator II
Foothill-De Anza Community College District


Date Posted Nov. 6, 2019
Title Program Coordinator II
University Foothill-De Anza Community College District
Cupertino, CA, United States
Department n/a
Application Deadline 11/25/2019
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administration - Other
    Administration - Student Affairs
 
 


Program Coordinator II


Foothill-De Anza Community College District

Posting #: 19-039

Campus: De Anza College

Close/Initial Review Date: 11/25/2019

Open Until Filled: No

Description:


Starting Salary: $5,127.11 (per month) plus benefits; Salary Grade: C1-52

Full Salary Range: $5,127.11 - $6,888.99 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

Foothill - De Anza Community College District Mission Statement:

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

De Anza College Mission Statement:

De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:
  • Communication and expression
  • Information literacy
  • Physical/mental wellness and personal responsibility
  • Civic capacity for global, cultural, social and environmental awareness
  • Critical thinking

JOB SUMMARY:

Reporting to the Dean of Student Development and EOPS/CARE and the EOPS Supervisor, the EOPS Program Coordinator II must be able to work effectively in a very diverse environment serving students who are academically and/or economically disadvantaged. The successful candidate must have current professional experience with budget administration to effectively manage multiple accounts and perform book-keeping for individual programs within EOPS. This position requires the ability to research, analyze, and prepare data for detailed financial reports as required by the college, district, and state. The individual must also be able to meet state reporting deadlines on a consistent basis. The Program Coordinator II will oversee the book and computer loan programs for EOPS, and will interact heavily with vendors, processes purchase orders, direct pay forms, and various reimbursements. This employee serves as a liaison between District Business Services, Accounting, De Anza Campus Bookstore, Financial Aid, and the Cashier's office. and will work one-on-one with students assisting with orientations, presentations, and the distribution of gas card and food vouchers for multiple programs. The Program Coordinator II must be proficient in utilizing data base and software systems and must possess a strong technical background in Banner, Excel, and PowerPoint or similar systems. Knowledge of Desktop publishing is essential as this employee will be responsible for preparing flyers, brochures, etc. related to EOPS' on and off campus outreach efforts. To successfully fulfill the position responsibilities, this individual must possess strong multi-tasking and organizational skills, the ability to work both independently and as a team member as well as work effectively with management, faculty and staff.

DEFINITION:

Under the direction of an assigned supervisor, provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding an assigned program; implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; monitor program budgets.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:

Depending upon assignment, duties may include, but are not limited to, the following:
  • Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned program; implement program policies and directives according to District, federal or State guidelines.
  • Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others; provide input to performance evaluations.
  • Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
  • Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.
  • Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
  • Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.
  • Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
  • Develop, coordinate, promote and oversee a broad range of programs.
  • Develop workshop materials, promotional materials and other program documentation.
  • Operate a computer and other office equipment as assigned.
  • Design, develop and present workshops for students and with varied learning styles and cultural backgrounds.
  • Assist in curriculum planning and development; provide input to faculty and staff regarding program offerings.
  • Serve as program administrator in the absence of program supervisors.
  • Perform related duties as assigned.


EMPLOYMENT STANDARDS:

Knowledge of:
  • Planning and coordinating the day-to-day activities of assigned program.
  • Policies, objectives and goals of assigned program.
  • Development and presentation of programs and workshops.
  • Applicable laws, codes, regulations, policies and procedures related to assigned program.
  • Budget monitoring and control.
  • Oral and written communication skills.
  • Principles of training and providing work direction to others.
  • Interpersonal skills using tact, patience and courtesy.
  • Operation of a computer and assigned software.


Ability to:
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned program.
  • Implement program policies and guidelines.
  • Provide for program reporting and accountability.
  • Prepare comprehensive program reports and reviews.
  • Provide work direction and guidance to other program personnel.
  • Monitor program budgets.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Operate a computer and assigned office equipment.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and time lines.
  • Work independently with little direction.
  • Plan and organize work.
  • Remain current regarding trends in assigned field.


MINIMUM QUALIFICATIONS:
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Any combination equivalent to a Bachelor's degree in a related field AND two (2) years related work experience.


WORKING CONDITIONS:

Environment:
  • Office environment.


Physical Abilities:
  • Hearing and speaking to exchange information in person and on the telephone and make presentations.
  • Dexterity of hands and fingers to operate computer keyboard.
  • Vision to read various materials.
  • Standing for extended periods of time.
  • Reaching overhead, above the shoulders and horizontally.
  • Bending at the waist, kneeling or crouching.
  • Lifting, carrying, pushing or pulling objects up to 20 lbs.


APPLICATION PACKET:
  • A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  • A cover letter addressing your qualifications for the position.
  • A current resume of all work experience, formal education and training.


If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Permanent, 12-months per year

Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: employment@fhda.edu

http://hr.fhda.edu/

To apply, visit: http://hr.fhda.edu/careers/

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