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Job ID: 182562

Assistant Director, Purchasing
Weatherford College

Date Posted Mar. 29, 2022
Title Assistant Director, Purchasing
University Weatherford College
Weatherford, TX, United States
Department Business Office
Application Deadline Open until filled
Position Start Date Jul. 11, 2022
  • Associate/Assistant Director
  • Business
Assists in the procurement of goods and services in compliance with state statutes and College policies.
Bachelor’s degree., + 5 years experience. 
  • Performs complex senior-level purchasing work involving a variety of goods and services for college departments in accordance with established guidelines, policies, procedures and public purchasing law.
  • Supports Director of Purchasing by performing management work such as processing and monitoring of construction solicitation projects; monitoring contract performance, oversight of internet ordering processes, vendor relationships and evaluations as well as customer training.
  • Prepares complex solicitation documents including terms and conditions for all solicitations.
  • Assists faculty and staff with bid/quote specifications, tabulations and order processing in order to fulfill the purchasing requirements of all departments.
  • Develops and prepares specifications for quotes, bids, cooperative and state contract pricing requests as well as annual contracts.
  • Creates bid/quote files and maintains timely documentation from beginning to completion.
  • Compiles and inputs bid/quote tabulations into Buyers Edge software and analyzes vendor data in order to make recommendation of award to Department Director or staff.
  • Prepares and processes solicitation documents for bids, quotes and proposals.
  • Maintains summary log of all bids and quotes with description, bid type, bid number, request date, due date, renewals, awarded vendor(s) and award amount as well as prepares annual report for auditors.
  • Generates vendor and departmental correspondence as well as transfers bid/quote documentation to server.
  • Researches new vendors, products and services.
  • Administers annual contracts and cooperative purchasing programs as well as coordinates renewal options as appropriate.
  • Works individually or in groups to train purchasing procedures to department staff including new employees.
  • Resolves purchase order/contract disputes and discrepancies related to pricing, delivery, shipment and compliance.
  • Assists in maintaining vendor catalogs for various commodities.
  • Expedites emergency or rush requests and monitors orders as necessary.
  • Conducts bid openings and manages other purchasing functions in the absence of Director.
  • Keeps up-to-date on changes in state laws, College policies and departmental procedures and practices in order to provide accurate information or assistance to faculty, staff and the general public in a timely and courteous manner and maintain current working knowledge.
  • Assists vendors in order to help them understand how to do business with the College and provide them with requested information and documents.
  • Acts in the place of the Director of Purchasing in his/her absence.
  • Performs other duties as assigned.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

  • Lisa Martin
    Human Resources
    Weatherford College
    Weatherford, TX
  • 18175986359


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