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Job ID: 123187

Accounts Payable Assistant
Foothill-De Anza Community College District


Date Posted May 8, 2019
Title Accounts Payable Assistant
University Foothill-De Anza Community College District
Los Altos Hills, CA, United States
Department N/A
Application Deadline 5/27/2019
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administration - Accounting & Finance
 
 


Accounts Payable Assistant


Foothill-De Anza Community College District

Posting #: 18-148

Campus: Central Services

Close/Initial Review Date: 5/27/2019

Open Until Filled: No

Description:


Starting Salary: $3,938.71 (per month) plus benefits; Salary Grade: C1-41
Full Salary Range: $3,938.71 - $5,263.92 (per month)
NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

DEFINITION:
Under the direction of an assigned supervisor, receive, tabulate, review, analyze and process accounts payables in an accurate and timely manner in accordance with financial and accounting procedures; serve as liaison within and between the District and vendors; research and resolve discrepancies.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
Depending upon assignment, duties may include, but are not limited to, the following:
  • Analyze, prioritize and process incoming invoices, verifying vendor and purchase order information, matching packing slips and delivery confirmation, maintaining processed invoices, matching checks with invoices and auditing and maintaining required reports.
  • Process District and Foundation check requests; prioritize incoming check requests, verify account and vendor information; maintain required reports; obtain approval for Foundation checks according to established guidelines.
  • Analyze for completeness and accuracy travel advances and trip vouchers in compliance with District policies; audit and verify relevant information and maintain accurate records.
  • Research and resolve accounting issues that surround Accounts Payable transactions such as tax problems, purchase order or invoice discrepancies, vendor reconciliation's and audits of documentation to adequately support payment.
  • Coordinate both campus and District-wide disbursements such as campus petty cash accounts, compilation and review of procurement card activity and the oversight of "mechanized" entries into the system that affect payment in some form or manner.
  • Coordinate with vendors to improve or streamline operations.
  • Process Campus Center accounts; organize invoices, verify account numbers, verify account credit balances, input information into computerized system and maintain accurate records.
  • Review for compliance with federal regulations independent contractor requests; verify account numbers, signatures, back-up documentation and vendor information.
  • Prepare and maintain a variety of financial logs, reports and records.
  • Perform various clerical duties and analytical functions as needed.
  • Operate a computer, check signer and printer and other office equipment as assigned.
  • Perform related duties as assigned.


EMPLOYMENT STANDARDS:

Knowledge of:
  • Methods, procedures and terminology used in clerical accounting work.
  • Financial and statistical record-keeping techniques.
  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Oral and written communication skills.


Ability to:
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Receive, tabulate, review, analyze, audit and process accounts payables in an accurate and timely manner in accordance with financial and accounting procedures.
  • Serve as liaison within and between the District and vendors.
  • Research and resolve discrepancies.
  • Perform basic accounting duties in the maintenance of assigned accounts.
  • Operate a computer and related office equipment.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships with others.


WORKING CONDITIONS:

Environment:
  • Office environment.


Physical Abilities:
  • Hearing and speaking to exchange information in person and on the telephone as well as making presentations.
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Seeing to read various materials.
  • Standing for extended periods of time.
  • Bending at the waist, kneeling or crouching.
  • Lifting, carrying, pushing or pulling objects up to 30 lbs.


MINIMUM QUALIFICATIONS:
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Any combination equivalent to college-level coursework in accounting AND two (2) years experience in maintaining financial and statistical records.


APPLICATION PACKET:
  • A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  • A cover letter addressing your qualifications for the position.
  • A current resume of all work experience, formal education and training.


If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:
Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: employment@fhda.edu
http://hr.fhda.edu/

To apply, visit: http://hr.fhda.edu/careers/

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