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Job ID: 166420

Director, Honors Program
Mt. San Antonio College


Date Posted Sep. 1, 2021
Title Director, Honors Program
University Mt. San Antonio College
Walnut, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Director/Manager
  • Administration - Academic Unit
 
 


Director, Honors Program


Position Number: CM-003-2021

Department: Honors Program

Job Category: Management

Time (Percent Time): 100%

Term (months/year): 12 months

Current Work Schedule (days, hours): Monday -Friday, 8:00am - 4:30pm

Salary Range: M-15

Salary: Steps 1 - 6: $11,116 - $12,289

Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.

Open Date: 08/31/2021

Initial Screening Date: 01/10/2022

Open Until Filled: Yes

Application Procedure:

Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt.SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed resume that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
5. Optional Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.

Health & Welfare:

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.

The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: Salary and Health & Welfare Benefits are subject to change.

Basic Function/Overview:

DEFINITION:
Under general direction, plans, organizes, oversees, coordinates, reviews, and personally performs difficult and complex professional work related to the activities of the Honors Program, including evaluating and approving students' program eligibility and coordinating with other departments and divisions in scheduling program classes; provides counseling services to students on college admission processes; researches and gathers various program data and develops reports; provides highly complex and responsible support to the Dean, Humanities and Social Sciences in areas of expertise.

SUPERVISION RECEIVED & EXERCISED:
Receives general direction from the Dean, Humanities and Social Sciences. Exercises direct and general supervision over professional, technical, and administrative support staff.

CLASS CHARACTERISTICS:
This is a management classification that manages all activities of the Honors Program. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Dean, Humanities and Social Sciences in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating programmatic work. This class is distinguished from the Dean, Humanities and Social Sciences in that the latter oversees the programming and administration of the District's entire Humanities and Social Sciences Department.

Essential Duties/Major Responsibilities:

1. Plans, manages, and oversees the daily functions, operations, and activities of the Honors Program.
2. Serves as primary advisor for Alpha Omega Alpha chapter of PTK and Honors Ambassadors; train co-advisors; attends general and officers meetings on a weekly basis.
3. Oversees leadership training for new officers; consults regularly with each officer concerning his/her duties, program, and events.
4. Coordinate Honors course scheduling; review schedule of classes for accurate information and course listings relating to the Honors program.
5. Work with professors, departments, and deans to optimize Honors enrollment management policies.
6. Maintain ongoing communication with administration and faculty regarding Honors events and opportunities and enrollment trends in Honors courses.
7. Prepares and administers the annual Honors Program budget, monitor budget and auxiliary accounts for Honors programs and secures alternate sources of funding as appropriate such as grants and other relevant sources.
8. Hires, trains, evaluates, and develops assigned personnel.
9. Facilitates the development of strategic plans for the program and manages relevant and appropriate activities resulting from the goals of that strategic planning. Prepare annual reports as needed.
10. Works with other faculty, departments, divisions and various disciplines to offer appropriate honors courses.
11. Supports marketing and recruitment efforts on campus and in local high schools to recruit qualified students for Honors.
12. Maintains current communication with Honors students and various campus offices to ensure that students in the program are aware of Honors program activities as well as deadlines for transfer and scholarship applications.
13. Advises and monitors students in person, writing, e-mail, and by phone.
14. Reviews student records to certify completion of program and Transfer Articulation Program (TAP) certification.
15. Compiles materials and analyzes data regarding enrollment, student success, retention, and transfer.
16. 16. Publicizes undergraduate conference opportunities for Honors students and facilitates student participation in conference presentations, accompanying students to conferences.
17. Schedules, plans, and provides leadership for Honors Advisory Council meetings; consults with Council members concerning policy revisions and emerging trends within the Honors Program
18. Collaborates in the recruitment of new Honors professors and assists Honors professors in understanding Program policies and practices.
19. Maintains contact with transfer partners, especially concerning scholarship opportunities and articulation with their Honors programs; represents Mt. SAC at monthly Honors Transfer Council of California meetings.
20. Maintains communication with Honors directors and counselors of other community college Honors programs; attends regional and national meetings to maintain currency in areas such as transfer articulation, leadership, undergraduate research opportunities, and best practices for excellent Honors programs.
21. Manages, tracks, and coordinates relevant and appropriate activities for the Honors College cohort students including, scheduling classes, workshops, trainings, and fieldtrips.
22. Manages Honors peer mentor program including hiring, supervising and tracking the recruitment of target populations including coordinating retreats, leadership trainings, field trips, and providing training and supervision for peer mentors.
23. Maintains and updates Honors website to function as a dynamic communication tool for the students and the campus.
24. Advises, provides guidance, and prepares and delivers presentations on issues pertaining to the Honors Program.
25. Supervise collaborative planning processes for events, projects and activities.
26. Monitors changes in laws, regulations, and technology that may affect District or program operations; implements policy and procedural changes as required.
27. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1. Planning, organizing, and directing the operations of a comprehensive Honors Program (including Phi Theta Kappa Honors Society and the Honors Ambassadors Club).
2. Budget preparation and control.
3. Principles, practices, and procedures for the evaluation and supervision of personnel.
4. Instructional techniques, materials, and strategies related to effective maintenance of a high quality Honors program.
5. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned programs, projects, and operations.
6. Curriculum model standards for Honors courses.
7. Effective policies and practices in supporting the needs of Honors program students.
8. Application and transfer process for four-year colleges and universities.
9. Effective practices for event planning.
10. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
11. Modern office practices, methods, and computer equipment and applications.
12. English usage, spelling, vocabulary, grammar, and punctuation.
13. Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
14. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio- economic and ethnic groups.

Skills and Abilities:

1. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for assigned program areas.
2. Prepare and administer budgets; allocate limited resources in a cost effective manner.
3. Interpret, apply, and explain laws, codes, regulations, policies, and procedures related to Honors programs.
4. Coordinate activities to ensure compliance with established requirements for Honors programs.
5. Analyze situations accurately and adopt an effective course of action.
6. Monitor, evaluate, and modify services and procedures to enhance/the educational effectiveness of the Honors programs and their capacity to meet student needs.
7. Develop, Implement, and conduct new student orientations and assist with workshops necessary for successful student applications to transfer institutions.
8. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
9. Prepare comprehensive narrative and statistical reports including management and analysis of data.
10. Effectively represent the District and the program in meetings with various educational, business, professional, regulatory, and legislative organizations.
11. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
12. Meet schedules and timelines.
13. Operate a computer and assigned office equipment.
14. Use technology including Banner, OnBase, Argos, Sandbox, OmniUpdate, and Acrobat Professional.
15. Use English effectively to communicate in person, over the telephone, and in writing.
16. Work independently with little direction; plan and organize work.
17. Establish and maintain cooperative and effective working relationships with students, faculty, and administrators related to assigned programs.

Minimum Qualifications/Education & Experience:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to a Masters degree from a regionally accredited college or university and two
(2) years college program management experience.

Equivalencies:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Hazards:

Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report 2017

The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:

A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY : Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to a $500 maximum (per position recruitment). Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the National Association of Credential Evaluation Services Website.

Inquiries/Contact:

Human Resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-mail: employment@mtsac.edu

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at Mt. SAC Employment Website to complete and submit your application for this position.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio Colleges Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.

To apply, visit https://hrjobs.mtsac.edu/postings/8775

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