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Job ID: 180490

Director of Scholarship Administration & Programs
Austin Community College District

Date Posted Mar. 4, 2022
Title Director of Scholarship Administration & Programs
University Austin Community College District
Austin, TX, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Administration - Other
    Administration - Student Affairs

Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:

  • Reflects the diversity of our community
  • Values intellectual curiosity and innovative teaching
  • Is attracted by the college mission to promote equitable access to educational opportunities
  • Cares about student success and collaborates on strategies to facilitate success for under-represented populations
  • Welcomes difference and models respectful interaction with others
  • Engages with the community both within and outside of ACC

*Commitment to Equity and Inclusion*_

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and under represented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC’s faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission.

Job Posting Title:
Director of Scholarship Administration & Programs

Job Description Summary:
To administer, direct, and market the Austin Community College (ACC) Scholarship Programs and student financial grant programs; to serve as the liaison to other ACC departments, external donors and the ACC Foundation Office; to supervise the daily operations of the assigned financial aid staff.

Job Description:

Description of Duties and Tasks

  • Supervises, trains, coaches, directs, coordinates, and disciplines personnel while adhering to organizational human resource policies and procedures as well as related employment laws. Recommends hire and termination personnel actions for positions supervised.
  • Develops, manages, and maintains scholarship policies, procedures, and operations to ensure appropriate disbursement and fiscal accountability.
  • Oversees, manages and maintains the ACC Career Scholar program.
  • Oversees and manages specialized federal, state and institutional grant programs.
  • Coordinates with other financial aid staff members to identify scholarship awarding and trends. Ensures compliance with federal, state, and institutional regulations including cost of attendance adjustments. Monitors and enforces scholarship data sharing policy and student payments policy to ensure compliance with federal and institutional regulations.
  • Works with the Financial Aid Outreach department to improve student access to scholarships through webpages, social media, and other marketing and communications.
  • Oversees the administration, awarding, budget management and account reconciliation of private, institutional, and state scholarships. Generates invoicing and reports and tracks fund utilization of scholarship dollars.
  • Provides leadership, supervision and direction for the Scholarship unit of the Financial Aid Office.
  • Implements policies and procedures while continuing to improve delivery systems, maximize office efficiency and improve overall scholarship unit effectiveness.
  • Plans, evaluates, and sets yearly goals for the scholarship area department.
  • Collaborates with faculty and staff in order to promote scholarships.
  • Participates actively in enrollment management and student retention activities.
  • Develops and maintains strong community relations with donors and potential donors and students.
  • Acts as liaison with ACC Foundation, other ACC departments and external donors/organizations.
  • Provides advice to students, potential students, and parents regarding financial aid programs.


  • Federal and state regulations pertaining to financial aid programs.
  • Computerized financial aid systems.
  • Compiling data and preparing reports.
  • General operations of an institution of higher education.
  • Supervisory principles, practices, and methods.


  • Accepting, receiving, and/or collecting payments.
  • Determining individual benefit eligibility.
  • Managing or administering grant funds.
  • Maintaining an established work schedule, including occasional evenings and weekends.
  • Making public presentations to large and small groups and one-on-one.
  • Effectively using interpersonal skills and communications skills, including tact, diplomacy, understanding, compassion and valuing all contributions, while maintaining adherence to ACC rules.
  • Effectively using organizational and planning skills, with acute attention to detail, exacting accuracy, and follow-through.
  • Researching, analyzing, and compiling data, and producing accurate reports from complex datasets, surveys, and software programs.
  • Maintaining confidentiality of work related information and materials, including information from student records.
  • Establishing and maintaining effective working relationships and working in a collaborative manner.
  • Effectively working with a diverse and multicultural student body.
  • Prioritizing, implementing, and managing multiple projects and due dates.
  • Complying with federal and state regulations.

Technology Skills

  • Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience

  • Three years related work experience and one year of supervisory experience.
  • Completion of the ACC Supervisor Certificate Series Program will satisfy the supervisory experience required for this position.

Required Education

  • Bachelor’s degree.

Special Requirements
Licenses/Certifications; Other

  • Valid Texas Driver’s License and reliable transportation for local Austin area travel.

Physical Requirements

  • Work is performed in a standard office or similar environment.
  • Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
  • Occasional lifting of objects up to 10 pounds.


  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range $61,027 – $87,180

Reports to Executive Dean, Financial Assistance & Veteran Affairs

Number of Openings:

Job Posting Close Date:
March 17, 2022

*ACC Benefits Overview*_
Full-time faculty and staffing table employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans and AD&D.

ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

*EEO Statement*_
The Austin Community College District is an Equal Opportunity Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, political affiliation or other protected categories.

*Clery Act*_
As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

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