Work Hours: 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs)
Hours Per Week: 40
Percentage of Employment: 100%
Months of Employment: 12
Salary: Starting at $6,410 per month
C.S.E.A. Classified Bargaining Unit Salary Range 132
Initial Screening Date: October 13, 2023
Resume and Cover Letter - Applications with missing documents will not be considered.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under general supervision from the Vice President for Instruction, develops the curriculum production calendar and coordinates the curriculum approval process according to legal guidelines and established timelines; assures that new and revised curriculum is documented and approved by the District and the state in a timely manner; coordinates with the California Community Colleges Chancellor’s Office in assuring compliance for program and course approval; assures compliance of the curriculum with Student Services in the areas of Articulation, Matriculation, and Admissions and Records; coordinates, edits, and produces the content for the College catalog; operates and maintains a variety of equipment used in the production of materials; and performs a variety of technical duties relative to assigned area.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Develop the curriculum production calendar and coordinate the curriculum approval process from the course/program proposal level through local and state approval.
Attend curriculum Technical Review Committee meetings to provide technical support and act as a resource.
Work with faculty to clarify comments and resolve problems.
Track completion of changes.
Attend college Curriculum Committee meetings and record proceedings.
Prepare agendas, minutes, and other documents related to curriculum approval.
Maintain documentation of meeting proceedings.
Monitor, advise, review, and validate curriculum proposals to assure compliance and technical accuracy with a variety of applicable laws, rules, regulations, and restrictions including Title 5, California Education Code, District policies and regulations, and curriculum and program development as established by the California Community Colleges Chancellor’s Office.
Act as a resource and provide information, interpretation, and technical support to the Vice President for Instruction, College Curriculum Chair, Academic Senate President, Deans, faculty, and staff in all matters pertaining to curriculum and programs.
Monitor legal advisories from the California Community Colleges Chancellor’s Office and actions taken by the State Board of Governors.
Participate in statewide curriculum listserv to monitor discussions on complex and critical directives.
Attend California Community Colleges Chancellor’s Office and State Academic Senate regional workshops, curriculum institutes, and webinars to maintain currency and compliance with Title 5 and California Education Code.
Provide general interpretation of applicable laws, rules, regulations, restrictions, and policies of the California Community Colleges Chancellor’s Office.
Provide analysis of potential impact on curriculum and programs.
Establish business rules that facilitate enforcement of directives and coordinate revisions with College and District curriculum maintenance software.
Compile and maintain statistical information for reports.
Research, assess, input, and process State-required, time-sensitive critical changes to curriculum to ensure compliance; synchronize updates to all databases and curriculum maintenance software as necessary and advise the College community of the changes.
Independently perform a variety of tasks and analyses in generating reports, records, and other documents necessary for local and state requirements and for curriculum management control.
Facilitate successful Management Information System reporting by maintaining accurate databases that reflect current and highly complex referential data elements (Data Element Dictionary) and taxonomy revisions.
Coordinate submittal of the Management Information System and Student Information System data with the District.
Serve as a liaison with California Community Colleges Chancellor’s Office to research and resolve discrepancies.
Reconcile and update all curriculum maintenance software with State Inventory of Courses.
Coordinate, develop, and provide continuous individual and small group assistance in the training and use of the College’s curriculum maintenance software and the best practices for curriculum development as defined by the California Community Colleges Chancellor’s Office and Academic Senate for the California Community Colleges.
Collaborate to ensure continuity, accuracy, and compliance with State regulations and best practices within the District.
Coordinate Office of Instruction requirements for District curriculum maintenance software.
Independently maintain and administer underlying databases in College curriculum maintenance software including user accounts, requisite codes, repeat families, taxonomy of programs, data elements, and general education codes.
Create new processes and refine/improve existing processes in college curriculum maintenance software.
Act as a liaison to analyze, troubleshoot, and advise in the resolution of technical software problems in both College and District curriculum maintenance software.
Maintain and validate curriculum actions in multiple curriculum maintenance systems; ensure data integrity across all these systems.
Collect, evaluate, and edit certificate and degree program approval documents; serve as a liaison with the California Community Colleges Chancellor’s Office for the electronic submission and approval of certificates and degrees.
Respond to all inquiries and resolve problems.
Track and maintain approval paperwork.
Coordinate, edit, and produce content for the College catalog.
Provide accurate, formatted electronic files to graphic designer.
Research, resolve, and collaborate with Admissions and Records and Matriculation to report and resolve any curriculum-based issues affecting registration and graduation.
Update and maintain the General Education and transfer codes used for State reporting purposes and by counselors and evaluators for student transcripts in multiple curriculum maintenance software systems.
Archive catalogs, outlines, program approvals, state mandates, and communication as necessary.
Respond to auditor requests for information.
Operate a computer, using District software, word processing, and spreadsheets in the creation of documents; maintain appropriate logs and files.
Respond to a variety of inquiries in a collegial manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
Work collaboratively with the Curriculum Office at the other College.
Perform related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Administrative organizations and functions of community colleges and the State Chancellor’s Office.
District and College policies, regulations, state directives, and laws relating to curriculum and program development.
Process and procedures used in revising community college curriculum.
Community college catalog production process and procedures.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles of business letter writing and basic report preparation.
Principles and practices used in minute taking and preparation.
Principles and procedures of record keeping.
English usage, spelling, grammar and punctuation.
Pertinent federal, state, and local laws, codes, and regulations.
Coordinate and organize a wide variety of materials from different sources.
Interpret, apply, and explain Board policies, College processes and procedures, administrative and departmental policies and procedures, state and federal requirements, and other legal guidelines related to area of assignment.
Review and monitor curriculum and catalog data for compliance with District, state and federal requirements.
Perform responsible and difficult work involving the use of independent judgment and personal initiative including curriculum/program development and management, maintenance of computer databases, and the preparation of reports for local information and to meet state requirements.
Plan, develop, coordinate, and assure the timely and accurate production of the College catalog according to legal requirements.
Analyze situations effectively and adopt an effective course of action.
Prepare and maintain accurate, comprehensive, and complete records, reports, and files.
Interpret and apply data element dictionary.
Adapt to policy and procedural changes smoothly and efficiently.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Type and word-process at a speed necessary for successful job performance.
Plan and organize work to meet changing priorities and deadlines with minimum direction.
Train and provide technical work direction to others.
Work independently in the absence of supervision.
Understand the organization and operation of assigned office as necessary to assume assigned responsibilities.
Prepare accurate reports, agendas, minutes, ballots, handouts, spreadsheets, and exhibits.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, liberal studies, or a related field.
Two years of increasingly responsible administrative assistance experience in a college instructional office that involved working with processes for curriculum development and changes and college catalog production.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to email@example.com.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
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