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Specialist, Dental Hygiene

Austin Community College

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

If you are a current Austin Community College employee, please click this link to apply through your Workday account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching
• Is attracted by the college's mission to promote equitable access to educational opportunities
• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
• Focused on student academic achievement and postgraduate outcomes
• Welcomes difference and models respectful interaction with others
• Engages with the community both within and outside of ACC

Job Posting Title:
Specialist, Dental Hygiene

Job Description Summary:
To provide advanced clerical and administrative support for the Dental Hygiene program; assist in the compliance of contractual agreements with standards (local, state, and national) and requirements for multiple areas for the Dental Hygiene Department.

Job Description:

Description of Duties and Tasks

• Provides administrative support in a responsible and complex nature for the Dental Hygiene Department. Performs tasks with autonomy and initiative.
• Assists in preparation of reports for the Commission on Dental Accreditation (CODA) and the Texas State Board of Dental Examiners.
• Creates, utilizes, and updates tracking systems from multiple sources for various reporting purposes. Validates data prior to each semester for the Dental Hygiene Program.
• Coordinates departmental activities including but not limited to instituting processes that are efficient and effective at the Eastview campus.
• Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and e-mail, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Gathers and compiles data, producing specialized reports and documents. Maintains files, records, logs, and other tracking systems.
• Responds to and/or directs inquiries in person or on the telephone. Accesses and works with other staff to resolve issues from students, employees and the public.
• Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.
• Performs complex computer activities including word processing, data collection, and analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites.
• Oversees all aspects of the dental hygiene admissions process.
• Performs degree audits for all students enrolled in Dental Hygiene Program.
• Maintains student files, applications, and documentation; verifies, adds, deletes, and corrects student records
• Attends recruiting visits to provide information to prospective students and the public; and coordinates annual ACC Dental Hygiene Job Fair.
• Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• May coordinate and review work of office or department personnel.
• May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.

Knowledge

• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Records retention, preservation, and recording.
• Office management processes and procedures.
• Knowledge of the Dental Hygiene Program at Austin Community College.
• Knowledge of ACC Dental Hygiene Program admission and ranking process.
• General knowledge of dentistry and the dental hygiene profession.

Skills

• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills, including the use of attention to detail and follow-through.
• Compiling and organizing complex material, summarizing discussions and actions taken in report form.
• Reviewing and preparing narrative and statistical reports and records.
• Interpreting and applying rules, regulations, policies, and procedures.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.
• Maintaining an established work schedule. May require some evening and/or weekend work.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software including PowerPoint, Canva, and desktop publishing.

Required Work Experience

• One year related work experience.

Required Education

• Associate degree

Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.

Physical Requirements

• Work is performed in a dental office environment.
• May be exposed to a variety of temperatures, noise, moving mechanical parts, or chemicals.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.

Safety

• Work safely and follow safety rules.
• Report unsafe working conditions and behavior.
• Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range

$47,840 - $59,000

Number of Openings:
1

Job Posting Close Date:
February 24, 2025

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.


To apply, please visit: https://austincc.wd1.myworkdayjobs.com/en-US/External/job/Eastview-Campus/Specialist--Dental-Hygiene_R-7302