Title: Theatre Production and Operations Manager (Sub)
Job Category: NBU
Job Opening Date: August 17, 2023
Job Closing Date: June 30, 2024
Locations: Saddleback College
Pay Grade, for more information click on this link:
Pay Type: Hourly
Hours Per Week: 0
Under direction from the Dean of Fine Arts or his/her administrative designee, performs complex technical work in an instructional setting for a highly complex subject area; plans, organizes, and supervises a number of theater production and operations activities within the Division of Fine Arts & Media Technology; creates and maintains the master calendar of events for the theater complex; provides event planning, monitoring, and technical support for student lab sessions and all users of the performing arts theater; oversees and coordinates building and facility maintenance and repair; and performs a variety of technical tasks relative to the preparation and production of events and the operation of all theater facilities.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Coordinate, plan, and oversee a variety of theater production and operations activities for all users.
2. In collaboration with department chairs and Dean, oversee and participate in the development of Fine Arts & Media Technology area’s operational plan as it supports and assists in the implementation of departmental and divisional goals and objectives.
3. Participate in budget preparation and administration; work with the Dean, Theater Arts Department Chair, Music Department Chair, faculty, and technical director to manage budgets relative to Theater Arts and Music productions and operations; forecast and assess labor, equipment, materials, and staffing needs and submit estimates for theatrical events; submit requisitions for equipment purchases and rentals; monitor and control expenditures.
4. Prepare and maintain the master calendar of events for all theater facilities; schedule requests for facilities; calculate estimates for facility rentals.
5. Oversee and participate with students and staff in the operation, maintenance, and repair of theater equipment including rigging, lighting and sound systems, and related machinery; supervise student crews.
6. Assist and coordinate with faculty and student lab sessions as related to all theater productions, activities, and events in a classroom setting; provide direct instructional assistance and support to the Theater Arts faculty and students in a classroom setting.
7. Research, secure, and coordinate the operation of specialized technical equipment or other services as needed for theatrical events; secure permits as necessary for the theater complex.
8. Coordinate, attend, and participate in production meetings; assist in developing ideas for various production events in collaboration with designers and directors; monitor the implementation of approved designs according to standard theater practices.
9. Ensure all technical equipment and systems operate effectively prior to and during productions and student labs.
10. Recommend and assist in the implementation of division goals and objectives; establish and implement policies and procedures for the use of theater facilities including safe use of the theater’s specialized equipment for use during productions and student labs.
11. Participate in the selection of part time and student staff; plan all staffing needs related to the activities for each production; provide or coordinate student and staff training in the proper use and operation of all theater equipment and movement of scenery for assigned productions; work with employees and students to correct deficiencies; prepare and submit payroll for part time staff.
12. Perform safety inspections of theater facilities; monitor and report complex repair needs; coordinate required repair and maintenance work with maintenance and operations staff or outside contractors as required; prepare prioritized acquisition list for upgrading of the facility.
13. Research and evaluate the marketability and feasibility of the artists and events; present findings to the Dean or department chairs.
14. Schedule performances and maintain current knowledge of professional protocols.
15. Arrange transportation for guest performing artists.
16. Coordinate program activities with division administration, faculty, and instructional programs; serve on division, campus, and District committees, task forces, and other work groups.
17. Act as production consultant for College, District, and community events including awards and commencement ceremonies as assigned through the Fine Arts Division.
18. Prepare and submit a variety of statistical and narrative reports; prepare budget reports, annual recap data, special reports, proposals, recommendations, and other materials as requested; prepare and submit recommendations and plans related to assigned activities; coordinate and respond to periodic audits as directed by the Dean; review and clarify the accuracy of data concerning program participation.
19. Maintain current knowledge of the regulations, policies, and application requirements and eligibility criteria for performing arts programs; ensure compliance with District policies as well as state and federal laws related to assigned program.
20. Perform related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
- College and university theater, music, and arts programs.
- Operational characteristics, services, and activities of a theater arts program.
- Technical aspects of theater, musical, and dance productions including lighting, scenery design, costume design, and construction techniques
- Technical theater, dance, and music terminology.
- Principles and practices of production development and administration.
- Principles and practices of theatrical design and technical production.
- Methods and techniques used in the production of live events.
- Principles and practices of theater operations.
- Various theater equipment including rigging, lighting and sound systems, and related machinery.
- Principles of supervision and training.
- Work organization and planning principles and practices.
- Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment.
- Office procedures, methods, and equipment including computers, specialized hardware, and applicable software applications.
- Principles and practices of budget preparation and administration including time, material, and labor cost estimating.
- Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation.
- Principles and practices of theater safety.
- English usage, grammar, spelling, punctuation, and vocabulary.
- Coordinate a variety of theater production and operations activities.
- Perform responsible and difficult theater production and operations duties involving the use of independent judgment and personal initiative.
- Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
- Organize and implement sound, lighting, and set designs in theatrical productions.
- Prepare and maintain the master calendar of events for all theater facilities.
- Plan and organize work schedules to meet division priorities and deadlines.
- Effectively coordinate and oversee a variety of stage production events.
- Construct scenery and operate theater equipment including rigging, lighting and sound systems, and related machinery.
- Oversee and participate in the operation, maintenance and repair of theater equipment.
- Participate in activities that accomplish the goals, objectives, and procedures of the division.
- Develop, implement, and evaluate the delivery of performing arts services to students.
- Supervise and train assigned staff and train student crews.
- Review technical contracts with visiting guest artists.
- Operate office equipment including computers and specialized theatrical hardware systems and software applications; use technical design software.
- Facilitate and prepare budgets for assigned areas; participate in monitoring and coordinating the budget for all theatrical events.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
- Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
- Maintain current knowledge of the performing arts and local, national, and international performance artists.
- Research, compile, analyze, and interpret data.
- Prepare a variety of clear and concise recommendations and reports.
- Work collaboratively with artists, faculty, staff, students, and administration in establishing and maintaining effective working relationships.
- Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in theater arts or a related field.
Four years of increasingly responsible experience in lighting and sound production and arts management including one year of supervisory or lead responsibility. Additional experience and/or education that demonstrates breadth of knowledge in performing arts production is highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed primarily in a theater setting; exposure to noise, dust, and inclement weather conditions; occasionally works around loud noise levels; work near moving mechanical parts. At least minimal environmental controls to assure health and comfort. Some work is performed in a standard office setting. Position may be required to work evenings and weekends.
Primary functions require sufficient physical ability and mobility to work in both an office and theater setting; to stand or sit for prolonged periods of times, to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to heavy amounts of weight, to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, and to verbally communicate to exchange information.
See in the normal visual range with or without correction.
Hear in the normal audio range with or without correction.
Up to 25 hours per week
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment (“onboarding”) process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, and Equity:
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to firstname.lastname@example.org.
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th.
California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees’ Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred.
Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to email@example.com.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.