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Job ID: 111559

Director, Off Campus High School Programs
Mt. San Antonio College

Date Posted Aug. 31, 2018
Title Director, Off Campus High School Programs
University Mt. San Antonio College
Walnut, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Education
    Administration - Student Affairs

Director, Off Campus High School Programs

Mt. San Antonio College

Job Category: Supervisory

Employee Group:

Time (Percent Time): 100%

Term (months/year): 12 months/year

Current Work Schedule (days, hours): Monday - Friday, 8:00 a.m. - 5:00 p.m.

Salary Range: M-15

Salary: Steps 1 - 6, $124,212 - $137,316 annually

Shift Differential:

Health & Welfare: The College contributes $7,930 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

Note Salary and Health & Welfare Benefits are subject to change.

Department: School of Continuing Education

Open Date: 08/28/2018

Closing Date:

Open Until Filled: Yes

Basic Function/Overview:

Under administrative direction, plans, organizes, controls, manages, and directs Off-Campus High School Program operations and activities including instruction, student services, budget/operations to ensure they are complying with internal and external regulations as well as meeting the needs of noncredit students. Collaborate with K-12 districts to create and implement activities for the Off-Campus High School Program; and act as the liaison between the College and the K-12 districts on all matters relating to the program.

Receives administrative direction from the Associate Vice President, School of Continuing Education (SCE). Exercises general direction and supervision over professional, technical, and administrative support staff.

This is a Department Director classification that oversees, directs, and participates in all activities of the Off-Campus High School Program, including short- and long-term planning and development and administration of departmental policies, procedures, and services. This class provides assistance to the Associate Vice President, School of Continuing Education (SCE) in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of education policy and District functions and activities and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other divisions and departments and outside agencies, and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District goals and objectives within general policy guidelines. This class is distinguished from the Associate Vice President, School of Continuing Education (SCE) in that the latter oversees the programming and administration of the District's entire School of Continuing Education Division.

Essential Duties/Major Responsibilities:

1. Plan, organize, control, manage, and direct the operations and activities of the Off-Campus High School Program; assure related activities comply with established high school standards, requirements, policies, and procedures; establish and maintain related timelines and priorities; and assure timely completion of all activities and processes.
2. Establish collaboratively with the high school districts through a needs analysis, a Memorandum of Understanding acceptable to both the College and the high schools/districts.
3. Coordinate Off-Campus High School Program performance services, communications and information between students, personnel, faculty, and administrators, and assure proper and timely resolution of Off-Campus High School Program issues, complaints and conflicts.
4. Collaborate with K-12 districts to create and implement activities for the Off-Campus High School Program; and act as the liaison between the College and the K-12 districts on all matters relating to the Off-Campus High School Program.
5. Recruit, interview and select faculty members for Off-Campus High School programs.
6. Facilitate, coordinate and manage admission, enrollment, and registration between the College and high schools/districts.
7. Collaborate with SCE counselors and assign counselors to provide support services in relation to Student Success & Support Program (SSSP).
8. Conduct faculty orientations for the purpose of communicating and training faculty regarding administrative and instructional expectations, including attendance, grade submission, and SLO submission.
9. Conduct visits to off-site locations to evaluate instruction and monitor enrollment.
10. Manage with program faculty and discipline content experts the review and approval process for course syllabi, exams, and SLO submission.
11. Collect data and create statistical reports for student achievement, student enrollment, and Noncredit Student Success and Support services;
12. Oversees and participates in reviewing Student Learning Outcomes (SLO) and assessments; advises faculty and provides feedback and recommendations; provides technical training to faculty on SLO development and assessment procedures and guidelines; develops and updates reports tracking the progress and status of curriculum, SLO, and assessment for all courses and programs within the division.
13. Develop, direct, and assure the implementation of an effective evaluation of program objectives and program impact on the College.
14. Supervises and evaluates managers, staff, and faculty; interviews and selects employees; and recommends transfers, reassignments, terminations, and disciplinary actions; coordinates staff work assignments and schedules, and reviews work to assure compliance with established standards, requirements, and procedures.
15. Collaborate with Informational Technology (IT) and Research and Institutional Effectiveness to develop tools that will measure and track student and program success.
16. Develop, prepare, and monitor budgets, coordinate expenditures, analyze and review budgetary and financial data, and maximize financial resources; ensure integrity in fiscal matters related to the program control and authorize expenditures related to program activities in accordance with established processes, guidelines, rules, and regulations.
17. Direct the development and implementation of programs, policies, services and procedures to enhance the educational and economic effectiveness and operational efficiency of Off-Campus High School Program and related services.
18. Provide technical information and assistance to the Associate VP regarding the Off-Campus High School Program services, activities, needs and issues; assist in the formulation and development of policies, procedures, and programs.
19. Communicate with administrators, personnel, and outside organizations to exchange information, coordinate activities and programs, and resolve issues or concerns.
20. Participate on and chair committees, task forces, and special assignments. Prepare and deliver oral presentations related to assigned areas.
21. Provide a working and learning environment that is free from prohibited discrimination, harassment and retaliation (DHR), and provided by applicable law and College policies. Attends College mandated DHR training and participates in DHR investigations as directed. Assists in providing information and resources to individuals who bring forward DHR complaints and reporting possible DHR complaints to the Director, Equal Employment Opportunity Programs in Human Resources and other appropriate authority as necessary.
22. Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1. High school curriculum standards, education code and policy as it relates to community college; and K-12 high school pathways.
2. Noncredit curriculum process and Career Development and College Preparation (CDCP) program development, and assessment standards.
3. Data collection and analysis, including achievement data and high school data analysis from external sources.
4. Noncredit Student Success and Support Program (NC SSSP) policies, procedures, and methods of implementation.
5. Administrative principles and practices, including goal setting, program development, implementation, evaluation, and project management.
6. Strategic planning in organization and management practices, assessment, analysis, and evaluation of programs, policies, and administrative needs.
7. Organization and management practices as applied to the development, analysis, and evaluation of high school programs and operational needs of the assigned functions.
8. Learning and student success processes, assessment, program outcomes, and application of technology.
9. Principles and practices of employee and faculty supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
10. Budget development, administrative practices, and organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
11. Integrated management systems.
12. Philosophy and objectives of community colleges.
13. Advertising and marketing methods and techniques.
14. Record-keeping principles and procedures.
15. Modern office practices, methods, and computer equipment and applications related to the work.
16. English usage, grammar, spelling, vocabulary, and punctuation.
17. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
18. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic, and ethnic groups.

Skills and Abilities:

1. Establish and maintain contacts and partnerships with local high school faculty, staff, and district administration.
2. Recommend and implement goals, objectives, and practices for providing effective and efficient services.
3. Plan, organize, assign, review, and evaluate the work of high school staff and faculty, train staff in work procedures.
4. Develop assessment and processes to enhance program outcomes.
5. Organize work and build an effective team to meet the needs of the assigned areas.
6. Guide and direct others in goal achievement, specifically student success metrics.
7. Use correct English, grammar, spelling, punctuation, and vocabulary to prepare reports, professional correspondence, and presentations.
8. Problem solve and resolve conflicts in an educational environment, including with students, staff, faculty, and parents.
9. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
10. Understand scope of authority in making independent decisions.
11. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
12. Learn, interpret, and ensure compliance with established standards, laws, codes, rules, regulations, policies, and procedures pertaining to programs under assigned responsibility.
13. Meet change with innovation to promote and meet the College mission.
14. Organize, plan, and develop new concepts to enhance the programs, analyze outcomes, and prepare clear and concise reports and improvements.
15. Develop and deliver training programs and presentations.
16. Develop and monitor budgets and maximize financial resources.
17. Effectively represent the department and the College in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
18. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
19. Establish and maintain a variety of filing, record-keeping, and tracking systems.
20. Operate modern office equipment including computer equipment and specialized software applications programs.

Minimum Qualifications/Education & Experience:

Masters degree and five (5) full-time equivalent years increasingly responsible experience working with high school and continuing education instructional programs, including two (2) full-time equivalent years in an administrative role or supervisory capacity.


Preferred Qualifications:

License(s) & Other Requirements:

Incumbents may periodically be required to operate a vehicle that necessitates possession of a valid California drivers license. Such employees must have the ability to secure and maintain a valid California drivers license.

Working Environment:

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents interact with upset staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.


Instructions re: Confidential Letter of Recommendation:

Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Examination Requirements:

Typing Certificate Requirements:

Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on October 18, 2018 (Initial Screening Date) are assured consideration.
Applicants must submit all of the following materials online at to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed rsum that summarizes educational preparation and professional experience for the position.
4. Two (2) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:
DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.
TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to a $500 maximum (per position recruitment). Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees approval. The start date will follow Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

Letters of Recommendation

The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the references name and email address in the fields provided under the Confidential References section of the application.

NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of Under Review by HR. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.

It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:

Conflict of Interest

Cancel RTF Policy:

We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

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