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Job ID: 214617

Financial Assistant (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District

Date Posted Jun. 5, 2023
Title Financial Assistant (SHORT-TERM, TEMPORARY)
University West Valley-Mission Community College District
Saratoga, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administration - Accounting & Finance

Financial Assistant (SHORT-TERM, TEMPORARY)

West Valley-Mission Community College District

Closing Date:


This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.


To perform a variety of clerical accounting duties in support of an assigned financial services function; to prepare, process, and review financial records and reports related to area of assignment; and to provide administrative support to an assigned supervisor.

This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

    • Mission College, Santa Clara, CA
    • West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

Salary and Benefits:
$31.41 (hourly)

Due to the temporary nature of this position, benefits are not included.

Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

  • Two years of responsible financial recordkeeping experience.
  • Equivalent to the completion of the twelfth grade.

Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:

  • Review, sort, verify, track, maintain back up documentation and process invoices; post and process payments and prepare purchase orders and checks and utility, bond and other bills and invoices.
  • Calculate, balance, enter and distribute checks and other items according to policy.
  • Process vendor checks for conference reimbursements, special authorizations, pre-payments, W-9 tracking, 1099 form filing, mileage reimbursements and related items.
  • Coordinate weekly check run process, including printing, verifying, and mailing of checks for a variety of payments.
  • Set up and maintain a variety of contracts; establish appropriate tracking and filing systems.
  • Verify and accrue sales tax in compliance with state and district regulations.
  • Assist with periodic financial processes including audits and year-end closing.
  • Respond to questions from district staff and outside vendors regarding a variety of issues related to assigned function.
  • Establish and maintain filing systems for a variety of documents and records related to area of assignment.
  • Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link:

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.

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