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Job ID: 154114

Vice Chancellor of Business Services
Rancho Santiago Community College District


Date Posted Feb. 12, 2021
Title Vice Chancellor of Business Services
University Rancho Santiago Community College District
Santa Ana, CA, United States
Department Business Services
Application Deadline 3/26/2021
Position Start Date Available immediately
 
 
  • Vice-(President/Provost/Chancellor)
  • Business
    Administration - Other
    Administration - Accounting & Finance
 
 
Vice Chancellor of Business Services


JOB TYPE: Full Time Management

DIVISION: Business Operations and Fiscal Services

OPENING DATE: 02/10/2021

CLOSING DATE: 03/26/20 21, 05:00 PM

START DATE: July 01, 2021

SITE: Rancho Santiago Community College District Operations Center

2018/2019 CABINET SALARY SCHEDULE: $195,790.04 - $245,558.03/year

Rancho Santiago Community College District (RSCCD), one of four community college districts in Orange County, California, offers associate degrees, vocational certificates, and adult education programs through its two colleges: Santa Ana College in Santa Ana and Santiago Canyon College in Orange. Both colleges provide education for academic transfer and careers, courses for personal and professional development, and customized training for business and industry. RSCCD, one of the largest of California's 72 community college districts, serves the communities of Santa Ana, Garden Grove, Anaheim Hills, Tustin, Orange, Villa Park and portions of Irvine and Tustin. RSCCD is one of the largest employers in the region with 3,971 full-and part-time employees.

MISSION STATEMENT

The mission of the Rancho Santiago Community College District is to provide quality educational programs and services that address the needs of our diverse students and communities.

BENEFITS

Benefits include a medical/dental plan and life insurance, plus an additional $579.07 a month toward a tax-sheltered annuity and/or a deferred compensation plan. One paid sick day and two and one-fourth vacation days are earned per month. Employee payroll deductions include Public Employees Retirement or State Teacher's Retirement Systems.

JOB DESCRIPTION

GENERAL RESPONSIBILITIES


Under the direction of the Chancellor, the Vice Chancellor of Business Services serves as the District's Chief Business Official to plan, develop, organize, coordinate, administer, review and evaluate comprehensive District-wide fiscal services including budget preparation and administration, accounting, payroll, risk management, security, facilities planning, construction, investments, and capital financing, purchasing, and warehousing, including contracting, fixed asset inventory control and mail delivery and courier services; ensure timely and accurate submission of all District financial reports, including the annual financial audit and adopted budget; ensure the development, implementation and adherence of Board policies related to business services; ensure compliance with State and federal laws, District policies and collective bargaining agreements; train, supervise and evaluate the performance of assigned personnel and perform other duties and assume other responsibilities as assigned by the Chancellor and Board of Trustees.

SPECIFIC RESPONSIBILITIES

  • Serves as the Chief Business Official of the District and an advisor and resource to the Chancellor regarding fiscal services, facilities planning/management and purchasing and other related matters; assists the Chancellor in formulating the business policies to be recommended to the Board of Trustees; and serves as a member of the Chancellor's Executive Council.
  • Directs the preparation and implementation of the annual budget and a long-range fiscal plan for the District. Responsible for developing maintaining legal and proper procedures for all fiscal services of the District. Responsible for the fiscal integrity of the district and the proper expenditures of all district funds. Responsible for the efficient, effective and proper accounting functions of the District. Identifies and pursues opportunities to maximize state and local funding.
  • Plans, organizes, coordinates, administers and evaluates the District's business services programs and services in compliance with State and federal laws, collective bargaining agreements and established goals and objectives of the District; develop guidelines and processes to facilitate the timely completion and distribution of financial and other business-related records and reports.
  • Directs the fiscal implementation and monitoring of provisions of collective bargaining agreements; ensures the development and promotion of accurate fiscal practices necessary to maintain positive employer-employee relations and a high level of employee morale related to implementing negotiated agreements.
  • Directs facility planning and construction activities including new construction, renovations and the maintenance of district facilities and equipment.
  • Directs all security, grounds and custodial services, and responsible for the quality and quantity of such services.
  • Attends all meetings of the Board of Trustees to represent business services, presents information and responds to questions as designated by the Chancellor; participates on committees, task forces and work groups; coordinates business services functions with employee benefits, human resources, information technology systems and other District functions as required.
  • Trains, guides, supervises, supports and evaluate the performance of assigned personnel; delegates and reviews assignments and projects; establishes and monitors timelines and prioritizes work; establishes clear expectations for effective performance of business services functions; evaluates work products and results; interviews, selects and recommends hiring of employees; recommends transfers, reassignment, termination and disciplinary action; motivates staff and resolves conflicts within business services.
  • Reviews, analyzes and evaluates pending legislation, legal mandates, regulations, and guidelines which may affect the District's business programs, functions, and activities; anticipates and identifies legal issues and advises administration in the development of strategies for resolution; confers with legal counsel as appropriate; maintains current knowledge of laws, trends, policies, procedures and practices used in business services in a public community college district.
  • Perform other related duties as assigned.


EDUCATION AND EXPERIENCE GUIDELINES

A combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EDUCATION

Possession of a Master's degree from an accredited college or university in business or finance or related field is required.

EXPERIENCE

Five years of increasingly responsible and varied experience in administering and supervising a full range District-wide business services management programs, such as accounting, budgeting, payroll, facilities planning/management, purchasing, risk management, warehousing, inventory control, and at least three years in an administrative business services capacity in a public sector setting.

Experience in performing work as described above in a California public education environment is highly desirable.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of students and employees, as well as the needs of individuals with disabilities.

DESIRABLE

  • Earned doctorate degree in business, finance, public administration or related field.
  • Experience as a Chief Business or Fiscal Officer in a community college district.
  • Experience in managing a budget of $100 million or more.
  • Experience in managing capital construction budgets.
  • Ability to work effectively in a shared governance environment.
  • Ability to work effectively within the state mandate for collective bargaining.


LICENSES AND OTHER REQUIREMENTS

Valid California driver's license.

REQUIRED SKILLS AND QUALIFICATIONS POSITION REQUIRES KNOWLEDGE OF:

  • Principles and practices of community college administration.
  • Principles and practices of business services management and collective bargaining in the public sector.
  • Principles of contract administration.
  • Principles, trends, methods, strategies and procedures pertaining to business services programs.
  • Principles and practices of training, supervision and performance evaluation.
  • District and college organization, operations, policies and objectives.
  • State and federal laws, codes and regulations related to business administration of a public education agency, including the California Education Code and the California Government Code.
  • District policies, operational procedures and guidelines applicable to the administration of a comprehensive public sector business services program.
  • Business services information systems functions and operations.
  • Negotiation techniques and public sector collective bargaining processes.
  • Progressive discipline procedures and documentation.
  • Budget preparation and control.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.


POSITION REQUIRES ABILITY TO:

  • Plan, develop, organize, coordinate, administer, monitor, control and evaluate a wide variety of District business services functions and administrative services, operations, programs and activities.
  • Provide leadership in assigned business services areas.
  • Participate in negotiating collective bargaining agreements.
  • Develop and administer policies and procedures for business services.
  • Work cooperatively with Information Technology personnel to develop sound information and reporting systems and procedures related to business services.
  • Interpret, apply and explain complex District policies, legal requirements and negotiated agreements.
  • Make effective public presentations.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
  • Assure the preparation, maintenance and retention of personnel files and data.
  • Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
  • Prepare and administer budgets for assigned program areas.
  • Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.
  • Collect, compile and analyze data.
  • Prepare and present reports and recommendations.
  • Prepare oral and written reports and recommendations.
  • Plan and organize work.
  • Operate computer and applications software, including database management, spreadsheet, word processing and software related to business services.
  • Exercise initiative and work independently with minimum administrative direction.


SELECTION CRITERIA

Application Screening


In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

  • Education experience (breadth and depth)
  • Work experience (breadth and depth)
  • Demonstrated leadership capabilities
  • Program development
  • Community involvement
  • Demonstrated experience in working with a diverse socio-economic community
  • Demonstrated ability to work cooperatively with others


Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview.

Interview

Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

  • Oral communication skills
  • Presentation
  • Problem solving skills
  • Successful problem solving or performance demonstration
  • Writing skills/demonstration


A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Method of Application

For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online at www.rsccd.edu/VCBusinessServices by the specified closing date for the position. Nominations should include the full name, address, preferred phone and email contact, description of professional or personal relationship of the proposed candidate and other pertinent information that may be known by the nominator.

To be considered for this position, an applicant must:

1. Complete an electronic application form.

2. Submit a letter of application, three pages or less citing specific examples from his/her experience that demonstrate the knowledge, skills and ideal characteristics necessary for this position.

3. Submit a Curriculum Vitae.

4. Submit eight references from current or former employment settings. References should include: two supervisors, two direct reports, two employee group leaders, and two peer administrators. The following information for each reference must include: name, title, relationship with the applicant, address, preferred phone and email contacts. Any references in addition to the required eight will be disregarded. Note that references will only be contacted for finalists, along with any other individuals able to assess the applicant's suitability for the position, as identified by those assigned to conduct background investigations.

All application materials must be submitted electronically through the RSCCD website. Please upload the following application materials with your online application:

  • Curriculum Vitae (Required)
  • Letter of application, three pages or less (Required)
  • List of eight references as described above (Required)
  • Unofficial transcripts showing that the minimum qualifications are met (Required)


Hiring Process Timeline

Applications and nominations may be accepted until the position is filled. However, submission of completed applications is strongly encouraged no later than Friday, March 26, 2021. This will ensure the candidate is considered in the Screening Committee's first review.

It is anticipated that the screening activities will be conducted as follows:

Week of March 29: Screening begins

Week of May 03: Initial Interviews

Week of May 31: Final Interviews with Chancellor Marvin Martinez

July 01: New Vice Chancellor of Business Services assumes office

For confidential inquiries about the position, please contact:

Guy Lease, Ed.D.

PPL Inc. - Team Leader

Phone: (530) 307-9765

Email: glease@pplpros.com

Bob Miller, D.P.A.

PPL Inc. - Senior Associate

Phone: (626) 483-8544

Email: rmiller@tournamentofroses.com

All inquiries, nominations and applications will be held in strict confidence. Travel reimbursement is available to those meeting established district criteria. Applications from all persons interested in the position are encouraged.

Pre-Employment Requirements

Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates.

The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human Resources Office for assistance.

To apply, visit: https://www.governmentjobs.com/careers/rsccd/jobs/2980468/vice-chancellor-of-business-services

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