Executive Vice Chancellor for Administrative Services
San Mateo County Community College District
Administrative Services DIST (DEPT)
Percentage of Full Time:
Exempt (does not accrue overtime)
Months per Year:
If other, please specify:
Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, success, equity, and social justice for our students are longstanding goals. The Districts Students First Strategic Plan
is focused on Student Success, Equity and Social Justice. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.
Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Executive Vice Chancellor for Administrative Services is responsible to the Chancellor and serves as chief business and administrative officer of the District. The Executive Vice Chancellor is responsible for the development of plans that sustain fiscal health and stability, ensure and promote compliant business practices, and develop policies, practices and procedures that effectively guide financial, business, human resources and information technology operations of the District. This position assumes primary responsibility and oversight for planning, budgeting, staffing, services and operations for centralized business and administrative services of Districtwide finance, human resources and information technology functions.
Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
1. Confer with Chancellor and Board of Trustees to strategically-plan policies that assure District stability and sound fiscal management and business operations and practices
2. Represent the District as chief business and administrative officer at government, business and community meetings and events
3. Research, analyze, recommend and implement new and modified investment management activities and strategies
4. Provide direct supervision of the Chief Financial Officer, Chief Human Resources Officer and Chief Technology Officer
5. Monitor District business policies (financial, purchasing/contracting, human resources, information technology), procedures, and practices to assure compliance with federal, state and local agency requirements
6. Provide direction to the District finance department, through the Chief Financial Officer, and make recommendations to and assist the Chancellor in the formation and implementation of policies, procedures and programs relating to budgeting, accounting, payroll, purchasing, contracting, auditing, and general fiscal management
7. Provide direction to the District human resources department, through the Chief Human Resources Officer, and make recommendations to and assist the Chancellor in the formation and implementation of policies, procedures and programs relating to human resources, employee relations, labor relations, compliance, diversity, and equal employment
8. Provide direction to the District information technology department, through the Chief Technology Officer, and make recommendations to and assist the Chancellor in the formation and implementation of policies, procedures and programs relating to information technology systems, data management, technology infrastructure, data privacy and security
9. Direct, coordinate and evaluate the work of administrative and other department staff
10. Direct and manage grants and investments, bond activities and public/private ventures ensuring informed, responsible decision-making that focuses on appropriate return on investment
11. Review and have signature authority for District contracts and grants
12. Serve on management councils and other District committees
13. Represent the District on statewide and national policy committees
14. Perform other duties as assigned by the Chancellor
A combination of education and experience equivalent to a Masters degree from an accredited institution in accounting, business administration, public administration, or a closely related field
Five years of increasingly responsible experience at the senior executive leadership level in education or other governmental/public entity, which includes experience with various functional areas such as finance, human resources and information technology and the ability to apply to public education, or a combination of public education and public sector (i.e. government) experience
Experience with integrated systems that advance the operations of a complex organization
Skills which demonstrate a leadership style that is responsive, accessible, creative, collaborative, productive, outcome oriented, and committed to collegial relations
Experience developing long-term operating strategies to fund enrollment growth, educational programs, and facilities
Ability to develop positive and effective working relationships with groups, such as the Board of Trustees, the Chancellor, College Presidents, District leadership teams, faculty, staff, students, and governmental and community representatives
Knowledge of and/or experience with federal regulations, Title 5/Education Code, California regulatory agencies, accreditation requirements, and collective bargaining practices
Demonstrated ability to analyze and communicate the impacts of changes to state budget and policy issues on district finances and operations.
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
This position requires sitting and standing for periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, and reaching in order to perform the essential functions.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities:
1. Knowledge of the organization and management of fiscal services and operations, including budget development and control, accounting, employee benefits, payroll, contract and grant management, risk management, human resources, information technology and/or related functions
2. Knowledge of public policy issues as they relate to higher education
3. Skill in analyzing data and information from diverse sources to create comprehensive financial plans and to provide appropriate interpretation of federal, state, and local laws and regulations
4. Skill in the use of computerized information and financial systems and their use in financial analysis and reporting
5. Knowledge of integrated planning and development of fiscal, human and technology resources
6. Skill in respectful and sensitive communication with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds; sensitivity to the value in, and issues related to, successfully serving a culturally diverse student population
7. Skill in oral communication, including public speaking and making presentations
8. Skill in written communication
9. Demonstrated skills in working successfully with a team of employees to establish goals, motivate, evaluate, and meet deadlines
10. Ability to provide leadership to, and work effectively as part of, an educational leadership team
11. Attention to detail and ability to work under deadline pressure
12. Ability to demonstrate patience and tact
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
First Review Date:
Open Until Filled:
Special Instructions Summary:
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive, San Mateo, CA 94402
Tel.: (650) 574-6555
Web Page: www.smccd.edu/hr
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.
Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2019 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2019 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2019 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2019 Annual Security Report
is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.
To apply, visit: https://jobs.smccd.edu/