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Job ID: 164316

Specialist, Program
Austin Community College District


Date Posted Aug. 2, 2021
Title Specialist, Program
University Austin Community College District
Austin, TX, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administration - Other
 
 

Job Number 2107054

Specialist, Program

Closing Date: 08/13/2021

Take me to ACC’s online application.

Position Information

Location

Highland CampusNote: Department of Professional Photography

Hours

40 hours/week as assigned; Generally Monday – Friday, 9am – 6pm, with some possible evenings/weekends.

Salary

Specialist 6.5/119 ($36,730.00 – $52,472.00)

FLSA Status

Exempt

Reports To

Department Chair

Criminal Background Check

Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC’s College Police department.

General Statement of Job

To support the assigned department and work directly with the department head on coordination of department program activities.

Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Arranges and coordinates assigned activities, as needed.

Advises students on various aspects of the program such as majors, course selection, transferability, and prerequisite for degree plans.

Distributes and tracks student paperwork, as required.

Maintains communications with department chair and faculty in the department.

May assist with creation and maintenance of departmental and/or instructional websites.

Depending on department, may address student issues arising from field observation requirement. Forwards such issues to Department Chair as needed. Meets with students on a one-to-one basis when necessary, to resolve problems with field observations.

Depending on department, may coordinate placement and scheduling of Austin Community College (ACC) students in public schools for required observations. Maintains telephone and email correspondences with ISD partners, ACC faculty, and students. Prepares and forwards all necessary documentation and background check information to participating school districts for placement.

Depending on department, may serve as a liaison between ACC and independent school district personnel. Establishes and maintains new partnerships for field observation placements. Assists with college and department related outreach and networking.

Depending on department, may Initiate, assist, and maintain communication with public school officials and administrative staff regarding school visitation portion of Coordinating Board requirements for ACC education courses.

May oversee work of hourly employees.

Additional Job Specific Duties

Student case management: maintains persistent contact with Professional Photography students in person, via email and phone to ensure completion and increase student success.

Serves as first point-of-contact for students who have questions and issues and re-directs them to the appropriate resource.

Performs data collection, tracking, organizing, and reporting on student enrollment, activities, and participation on a regular basis. Presents summary reports to departmental stakeholders. Compiles reports for the college: annual reports, data, information to department chair, dean and others.

Assists with office management processes, including maintaining and updating records and files and submitting reports as needed.

Develops and maintains a communication plan to engage with stakeholders and promote the department. Methods include writing and coordinating printed and online marketing materials, social media, updating information and generating stories across the department’s channels and printed materials.

Maintains departmental communication with students via email updates and e-newsletters, using tools such as MailChimp or Constant Contact. Coordinates communication with students about about registration, experiential learning opportunities such as workshops, internships, coops, apprenticeships and job placement.

Promotes the department by attending and presenting to groups at job fairs, high school outreach/recruiting events, advisory committee meetings, and professional association meetings. Hosts student tours and visitors to the department.

Coordinates and facilitates department events (such as portfolio reviews, exhibitions, artist talks, and workshops), including marketing, outreach, invitation, and promotion.

KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Commitment to student success and community building.

SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Work collaboratively, as well as independently.

Maintain an established work schedule.

Effective interpersonal and communication skills, including tact and diplomacy.

Effective organizational and planning with attention to detail and follow-through.

Establish and maintain quality working relationships.

Maintain confidentiality of work-related information and materials.

Work with a diverse and multicultural student body.

Write professional level correspondence.

Technology Skills

Use a variety of spreadsheet, word processing, database, and presentation software, including Microsoft Office, Apple Keynote, Pages, and Numbers.

Use social media, Adobe Creative Cloud applications, and update webpages.

Required Work Experience

Two years related work experience.

Preferred Work Experience

Experience working at a college or university.

Intermediate level use of office software such as: Apple Keynote, Pages, Numbers, Microsoft Office and Google Suite tools.

Experience with software for education, like the Ellucian or Workday suite of enterprise applications.

Background in advertising, advising, or marketing.

Experience writing marketing or promotional materials, feature stories, or similar.

Experience with email management software such as MailChimp or Constant Contact.

Experience using a Customer Relationship Management or similar databases to track customers, clients, or students.

Required Education

Bachelor’s degree.

Preferred Education

Bachelor’s degree in on the following: advertising, marketing, communications, visual media or related field.

Special RequirementsLicenses/Certifications; Other

A criminal background check may be conducted if this position requires public school visitations.

Valid Texas Driver’s License and reliable transportation may be required if position will involve travel between ACC campuses and local public school districts.

Other Preferred Qualifications

Existing relationships with photography, advertising, and visual media communities in Austin and central Texas.

Physical Requirements

Work is performed in a standard office or similar environment.

Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

Occasional lifting of objects up to 10 pounds.

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

HR Use Only

Updated 04-08-2020

Information for This Posting Only

This position serves in the Professional Photography Department in the Arts and Digital Media Division at Highland Campus.

ACC Benefits Overview

Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.


 
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Contact Information

 
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