Associate Vice President, Instruction
Time (Percent Time):
Current Work Schedule (days, hours):
Monday - Friday, 8:00 a.m - 5:00 p.m.
Steps 1-6: $177,912 - $192,852 annual
Initial Screening Date:
Open Until Filled:
Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on May 3, 2021 (Initial Screening Date) are assured consideration.
Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed resume that summarizes educational preparation and professional experience for the position.
4. Three (3) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
Health & Welfare:
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.
The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and National Benefit Services.
*Note Salary and Health & Welfare Benefits are subject to change
Under administrative direction of the Vice President of Instruction, plans, organizes, and provides administrative direction and oversight for all operations and support functions of the Office of Instruction. Works in partnership with the Associate Vice President, School of Continuing Education, to provide leadership and oversight for development, implementation and analysis of enrollment management strategies, initiatives and efficiencies. Provides highly responsible and complex professional assistance to the Vice President of Instruction in areas of expertise and performs related work as required. Directly represent the Vice President when assigned. Serves as a member of the Instruction Team, coordinates, and directs communication, information, resources, and personnel to meet the Instructional needs of the college and enhance the effectiveness of academic programs.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Vice President, Instruction. Exercises general direction and supervision over professional, technical, and administrative support staff through subordinate levels of management and supervision.
The Associate Vice President Classification oversees, and directs participates in all activities, including planning and development, enrollment management, and administration of policies, procedures and services, of the Office of Instruction. This position provides direct assistance and support to the Vice President in a variety of administrative, management, analytical, and liaison capacities. The incumbent is accountable for accomplishing Instructional division planning, goals, and objectives within general policy guidelines. This position is differentiated from the Dean classification in that it assists the area Vice President overall management and responsibility over multiple division, departments, and programs under the are Vice President.
Essential Duties/Major Responsibilities:
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
1. Plan, organize, control and direct instructional support functions to assist the Vice President in planning, development, and implementation of college processes and Instruction Office support services.
2. Directly represent the Vice President of Instruction as assigned.
3. Provide administrative leadership and oversight for implementation of enrollment management strategies/initiative/efficiencies. Facilitate development of college FTES and other targets based on financial and enrollment goals.
4. Promote effectiveness, efficiency, cooperation, coordination, and communication among departments and all constituencies within the Instruction Team.
5. Develop, disseminate and interpret analytical information related to programs, services, and processes and analytics supportive of educational planning, student learning outcomes, enrollment trends, accreditation, and required internal and state/federal external reports and provide and/or oversee training in these areas.
6.Assess, develop, implement and, evaluate strategies to monitor and improve the quality of educational services. Coordinate the preparation, development, design, composition and dissemination of class schedules, catalogs and a variety of other promotional and informational publications and materials.
7. Serve as liaison between the Instruction Office and other College departments and teams to resolve instructional issues in a timely manner.
8. Provide leadership on designated college committees and task force groups in addressing issues of importance to the college.
9. Assist in ensuring that instructional programs and services comply with established College, State, and Federal standards, requirements, laws, codes, rules, regulations, policies and procedures.
10. Facilitate and enhance governance processes/relationships. Understand and support the role of faculty in participatory governance as delineated in Education Code and Title 5.
11. Collaborate closely with the Academic Senate in reviewing and monitoring curriculum for instructional programs and courses to assure compliance with established curriculum standards and Education Code requirements. Provide program analysis, assist in program development, and plan for curriculum additions, modifications, and deletions.
12. Work effectively with community groups, educational entities, business, industry, government and legislative bodies to develop partnerships which result in improved service to the community and students.
13. Maintain current knowledge of new developments and innovations in community colleges and higher education in general; recommend changes to maintain relevance of programs and services to meet student and community needs. Plan, implement, and evaluate change with appropriate consultation. Foster a culture of evidence in support of decision making processes.
14. Supervise and evaluate the performance of assigned classified staff; interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; coordinate staff work assignments and schedules, and review work to assure compliance with established standards, requirements, and procedures.
15. Provide consultation and technical expertise to staff, faculty, administrators and others concerning College operations and activities; respond to inquiries and provide detailed and technical information concerning College programs, departments, services, curriculum, courses and related matters; assure proper and timely resolution of student, staff, faculty, and administrative issues, complaints, and conflicts.
16. Develop and prepare the annual preliminary budget for assigned categorical programs; monitor and analyze operations, activities, programs and courses to determine educational and financial effectiveness and operational efficiency; periodically analyze and review budgetary and financial data; control and authorize expenditures related to these categorical program activities.
17. Direct the preparation and maintenance of a variety of records including annual program review, enrollment management, and curriculum; assure that mandated reports are submitted appropriately according to established timelines.
18. Provide technical information and assistance to the Vice President of Instruction regarding instructional services, activities, needs and issues; participate in the formulation and development of policies, procedures and programs.
19. Provide technical guidance and direction for collective bargaining activities as assigned by the position; participate in negotiations with unions and management; maintain confidentiality regarding issues related to negotiations and collective bargaining issues.
20. Attend and conduct various meetings as assigned; serve as a member of the Instruction Team; attend and participate in various advisory boards and committees; prepare and deliver oral presentations concerning College programs, courses, services, needs and issues.
21. Operate a variety of office equipment including a computer and assigned software.
22. Assume leadership and additional duties within the Division and College as needed.
Performs related duties as assigned.
1. Successful performance of the work requires knowledge of education policy, and functions and activities and the ability to develop, oversee, and implement projects and programs in a variety of areas.
2. College, State and federal standards and requirements governing academic programs.
3. Instructional techniques and strategies related to assigned instructional departments and courses; Student Learning Outcomes assessment best practices.
4. Principles and practices of effective administration, supervision, evaluation, and training.
5. Principles, practices, procedures and techniques involved in the development and implementation of curriculum standards and instructional programs, services, plans, strategies, processes, systems, projects, courses, goals and objectives.
6. Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
7. Budget development, administrative practices, and organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
8. Technical, legal, financial, and public relations issues associated with the management of instructional services and programs.
9. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned programs, projects, and operations.
10. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
11. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.
12. Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
13. Modern office practices, methods, and computer equipment and applications.
14. English usage, spelling, vocabulary, grammar, and punctuation.
Skills and Abilities:
Skills and Abilities to:
1. Work effectively with students, faculty, and staff from multi-cultural backgrounds and promote access and equity.
2. Analyze situations accurately and adopt an effective course of action; plan-prioritize, and organize work; meet schedules and timelines.
3. Make independent decisions within legal and general policy and regulatory guidelines.
4. Identify resources and develop grant or special project applications in partnership with Grants Office.
5. Plan, organize, coordinate, evaluate and direct college-wide instructional operations, activities, programs, and services.
6. Coordinate and direct communications, educational planning activities, program development functions, courses, curriculum and information to meet College and student needs and enhance the educational effectiveness of the College.
7. Supervise and evaluate the performance of assigned faculty and classified staff.
8. Direct and participate in the development, analysis, and implementation of College programs, services, plans, strategies, processes, systems, projects, courses, goals and objectives.
9. Recommend course amendments and curriculum changes as appropriate.
10. Assure proper and timely resolution of student, staff, faculty, department, program and related issues, complaints and conflicts.
11. Provide consultation and technical expertise concerning college operations and activities.
12. Communicate effectively, both orally and in writing.
13. Direct the maintenance of a variety of reports, records and files related to assigned activities; prepare comprehensive narrative and statistical reports.
14. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the departments and assigned program areas.
15. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
16. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
17. Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
18. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
19. Conduct effective negotiations and effectively represent the department in meetings with governmental agencies and various educational, businesses, professional, regulatory, and legislative organizations.
20. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
21. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
22. Operate modern office equipment including computer equipment and specialized software applications programs.
23. Use English effectively to communicate in person, over the telephone, and in writing.
24. Understand scope of authority in making independent decisions.
25. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Minimum Qualifications/Education & Experience:
Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
1. Masters degree from a regionally accredited college or university with major coursework in any academic discipline.
2. Three (3) full-time equivalent years of increasingly responsible administrative experience in higher education equivalent to an associate dean level or higher with direct oversight and supervision of an instructional division.
License(s) & Other Requirements:
Employees work in an office and classroom environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact
with upset staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.
This is primarily a sedentary office classification although movement between work areas may be required. Must be able to work in a standard office and classroom setting; communicate with individuals at various campus sites; understand and comprehend written and electronic materials; and ability to the ability to receive, review, and respond to communications in person, before groups, and over and through various media. Positions in this classification occasionally may need to physically reach, push, and pull drawers open and closed to retrieve and file information.
Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.
Notice to all prospective employees The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.
As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/ASR_2017.pdf
The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.
Typing Certificate Requirements:
Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: email@example.com.
DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.).
TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: firstname.lastname@example.org.
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees approval. The start date will follow Board approval and receipt of live scan clearance.
Special Instructions to Applicants:
To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.
Letters of Recommendation
The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the references name and email address in the fields provided under the Confidential References section of the application.
NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of Under Review by HR. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.
It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.
Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio Colleges Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).
Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay, or cancel filling this position.
To apply, visit https://hrjobs.mtsac.edu/postings/8060