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Job ID: 125820

Program Activity Manager - Title V Activity Director (Restricted)
San Diego Community College District

Date Posted Jul. 18, 2019
Title Program Activity Manager - Title V Activity Director (Restricted)
University San Diego Community College District
San Diego, CA, United States
Department N/A
Application Deadline 8/28/2019
Position Start Date Available immediately
  • Director/Manager
  • Administration - Executive

Program Activity Manager - Title V Activity Director (Restricted)

San Diego Community College District

Closing Date: 8/28/2019

Position Number: 00120081

Location: San Diego City College

Position Type:

The Position:

This is a restricted position and may continue contingent upon grant funding.

Under direction of a Dean or the College President, responsible for the campus administration for the purpose of achieving the goals of the project, and coordinating with faculty, staff, District administration, and public agencies to assist in the development and integration of: an online educational planning system; an academic master plan and enrollment management system; and a staff development program that will train faculty and staff on the innovative changes.

The Program Activity Manager will be accountable for administration of the Title V grant at the City campus. Within the parameters of the scope of the grant plan, the position will be accountable for coordination of the grant work plan, for institutionalizing the processes and systems of the grant work plan and for the preparation of the reports that are required by the Department of Education. This position is the first-line manager but does not have signatory authority for expenditures or personnel actions/approvals. This position does not directly supervise or lead any staff, nor does any staff directly report to this position. However this position may select, supervise, and evaluate hourly non-academic employees. The Dean will provide the overall leadership and will be primarily accountable for the interface with the Department of Education.

Major Responsibilities:

Develop and integrate an online educational planning system, an academic master plan and enrollment management system, and a staff development program that will train faculty and staff on these innovative processes. Develop and implement grant supported activities.

Assist in the overall administration of the program policies procedures and standards and recommend changes as needed and appropriate. Maintain the goals set forth in the Title V grant to include instructional, student services and instructional support programs.

Interpret and explain Department of Education legal requirements and District policies and procedures to faculty, staff, students and management.

Establish, conduct, and monitor Title V task force and committee activities to ensure attainment of grant goals; track progress relative to project plan and timelines.

Serve on District, College, and other committees as assigned; attend meetings and make oral presentations as necessary.

Report grants success to the Contact Federal Department of Education. Assure the timely preparation, distribution, maintenance, and submittal of reports, and files; analyze and evaluate documentation as necessary.

Assist in the development of annual budget recommendations: monitor and control expenditures within an adopted budget. Track expenditures, review requisitions for grant expenditures allowability $525,000 Title V grant budget. Perform Grant reporting and direction to the Presidents Office.

Publicize, promote, and communicate program to District, College, and other relevant organizations.

Troubleshoot conflicts that arise during the project and when necessary assist in the resolution of issues and conflicts between faculty, counselors, staff and DOE.

Monitor, evaluate, and reconcile grant activities and expenditures to ensure compliance with specific requirements of grant funding requirements.

Work with the campus at large to facilitate and coordinate efforts to achieve the outcomes as listed in the Title V grant. Collaborate with the Title V team to produce required reports on the progress of the project. Collaborate with the Dean, SEP Coordinator, Staff Development Coordinator, and others on project development and implementation. Coordinate with the SEP Coordinator to generate an accurate depiction of the projects process and outcomes. Report to the funding source the outcomes achieved relative to the plan.

Perform related duties as assigned.


Both of the following: (a) Masters degree; AND (b) One year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment

Desired Qualifications:

Fluency in oral/written Spanish preferred

Applicable sections of State Education Codes.

Broad knowledge of District operations, organization, practices and policies.

Budget preparation and control.

Changing technologies affecting existing programs in the areas assigned.

Computer equipment, applications and programs for business services at a multi-campus community college district.

Coordinating Multifaceted projects.

Department of Education regulations governing administration grants.

District policies, organization, operations and objectives.

Goals of the Districts educational master plan.

Governance systems for California Community College Districts.

Interpret, apply and explain rules, regulations, policies and procedures.

Laws, rules and regulations affecting the specific area to which assigned.

Oral and written communication skills.

Practices and techniques used in the specific are to which assigned.

Principles of management, supervision and records maintenance.

Principles of public administration, supervision and management.

Research and analysis.

Technical aspects of field of specialty.

Skills and Abilities:

Ability to use current computer and internet technology.

Analyze narrative and statistical information and prepare clear and concise recommendations and proposals.

Analyze situations accurately and recommend an effective course of action.

Assure the timely preparation and distribution of required reports, records and documentation.

Attend meetings and make oral presentations.

Communicate effective both orally and in writing.

Coordinate and manage special projects as assigned.

Develop recommendations for improvements in business organization, space utilization, facilities and budget.

Effective Communication and interpersonal skills.

Implement programs through others while maintaining effective and harmonious relationships.

Interpersonal skills including tact, patience and diplomacy.

Maintain records and prepare reports.

Meet schedules and time lines.

Operate general office equipment.

Planning and development of grant program activities.

Prepare agreements and contracts for funding of district-wide programs.

Provide technical expertise and serve as a resource to District administrators and other personnel regarding business services.

Provide work direction and guidance to staff.

Work independently with little directions.

Training and Experience:

A Masters Degree from accredited institution and three years experience working with community college faculty and counselors in a multicultural community. One year management experience is desirable.


Pay Information:

Range 14 ($6,826.06 $10,891.80) per month based on the current Management Salary Schedule.

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

This is a restricted position funded by a cooperative agreement with Developing Hispanic-Serving Institutions Program-Title V Grant (DHSI) from the U.S. Department of Education through 9/30/2021. Continuance of this position is based upon continued funding through Developing Hispanic-Serving Institutions Program-Title V from the U.S. Department of Education.

To apply, visit:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.


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