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Job ID: 194298

Director, Budget & Fiscal Services
Cabrillo College

Date Posted Sep. 13, 2022
Title Director, Budget & Fiscal Services
University Cabrillo College
Aptos, CA, United States
Department Financial
Application Deadline Sep. 30, 2022
Position Start Date Available immediately
  • Director/Manager
  • Administration - Accounting & Finance

Cabrillo College


Director, Budget & Fiscal Services

Job# 2022-01489

Deadline: 9/30/2022 11:59 PM Pacific


Full job description and OFFICIAL application available ONLY at:


Cabrillo College is seeking its next Director of Budget and Fiscal Services!   


About this Position:   Serving as the District's Controller, the Director, Budget and Fiscal Services plans, organizes, directs and integrates operations of the Finance Department, including long-term financial forecasting, planning and reporting, accounting, budgeting, categorical and grant-fund reporting and compliance, payroll and other fiscal operations to ensure fiscal accountability and sound financial management of the District’s resources; provides expert professional assist­ance and guidance to District executives and management on fiscal, accounting and related matters; ensures compliance with state and federal regulations, policies and procedures; and performs related duties as assigned. The position begins as soon as possible pending Governing Board ratification.


This role will have hybrid work location flexibility!  The priority screening date for this position is Friday, September 23, 2022. Applications will be accepted until September 30, 2022. 


Starting Salary Range: $9,822 to $13,821 per month.


Salary placement determined by documented education and experience; maximum initial salary step placement on the Administrator salary schedule is step 9. An annual doctoral stipend of $4,453 is granted to eligible employees.


Excellent benefits, including quality health insurance at a *LOW COST for you and your family!  Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement, and an Employee Assistance Program. *Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0. Please see the Benefits link on the HR webpage for more information.



Work-Life Balance:

This opportunity is a full-time assignment, 12 months per year.  Cabrillo administrators enjoy a 225 day work schedule, which equates to an average of 20 self-selected non-work days, 15 set holidays, 3 individual responsibility days off annually. 12 days of sick leave accrue annually.


About the College: Cabrillo College is highly regarded for its success of transfer and career education, and currently serves over 11,400 students each semester. Cabrillo transfers many of its students to three nearby universities – the University of California at Santa Cruz, San Jose State University, and California State University at Monterey Bay. Cabrillo's career education is closely connected to the nearby agricultural and farming industries as well as the Silicon Valley business environment. Come join us in our vision to improve the world one student at a time!


About the Community: Santa Cruz County is situated on the northern coast of beautiful Monterey Bay. The county has four predominant regions: the northern coast that includes the urban areas of Santa Cruz, Soquel, Capitola, and Aptos; the mountainous north that separates Santa Cruz County from Silicon Valley, the San Lorenzo River Valley; and the agricultural south county that includes Watsonville and Corralitos on the way to Monterey, Carmel, and Salinas. With more than 29 miles of beaches, over 14 state parks, 2 colleges, over 70 wineries, hundreds of places to dine, a symphony, an NBA G League team, museums, a Shakespeare company and so much more, there’s something for everyone here. 


College Commitment to Equity and Diversity

Our ideal candidate will share and participate in Cabrillo's commitment to the values of diversity and equity while serving its socioeconomically and ethnically diverse student community. In the Fall of 2020, 58% of Cabrillo students are members of minoritized populations, identifying themselves as LatinX (48%), Multi Ethnic (5%), Asian (2%), Black Non-Hispanic (1%), Filipino (1%), American Indian/Alaskan Native (<1%) and Pacific Islander (<1%).


Cabrillo is proud to be an Hispanic Serving Institution, enrolling 48% Hispanic students, and recent data from spring 2021 indicate that the college has closed the achievement gap for graduation success (50% of graduates are Hispanic). The college is also proud of its diversity, equity, and inclusion efforts, having established Board goals of supporting antiracism efforts and promoting a year-long equity reading certificate program for faculty, staff, and managers.


Want to know more? Please contact

Dayna Brown, OR

Jessica Kingery,

from Another Source for more information.


Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.


• Plans, organizes, directs, controls, integrates and evaluates the work of the Finance Department; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual District and depart­mental budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.

• Directs and manages the performance of managers and staff; directs and oversees the selection of managers and staff; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including performance evaluations; accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.

• Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and District’s mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environ­ment.

• Provides support to reporting managers and/or administrators regarding disciplinary actions and grievances; approves related decisions.

• With members of Senior Management, participates in the development and implementation of District strategic plans, goals and objectives including Guided Pathways; leads and directs depart­ment staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.

• Through subordinate managers, directs, manages and participates in development and management of the District’s annual operating, capital and grant and fund budgets; oversees and participates in developing long-range financial forecasts; researches and formulates recommendations on budgeting and funding issues, challenges and operational alternatives; provides advice on availability of funds for long-term projects; directs and monitors expenditures against budgets.

• Through subordinate managers, directs and manages preparation and maintenance of District accounting and financial records for all general fund, categorically-funded and grant-funded opera­tions, programs and services including financial aid programs and trust accounts, including the work of staff performing general ledger and grants accounting, payroll, accounts payable/receivable and student accounting functions; oversees and participates in analyses of the impacts of grant-funded programs on the District’s general fund budget and internal control/compliance requirements; over­sees the completion of all grant financial reporting requirements, ensuring compliance with federal, state and District requirements and regulations; implements and enforces a sound system of internal control processes and procedures to ensure against fraud, errors and omissions in District financial operations and records.

• Directs, manages and participates in evaluating and developing new or revised financial management and accounting policies and procedures to improve operational effectiveness.    

• Oversees the work of department staff in collaboration with the Information Technology department to develop, enhance and administer the District’s enterprise ERP and financial systems.

• Researches and evaluates the impacts of economic, legislative, enrollment and other changes on District financial plans and budgets; develops recommendations and makes presentations to senior management, other stakeholder groups and the Board of Trustees.

• Directs and oversees the preparation of financial and other reports to the State Chancellor’s Office and accreditation bodies.

• Directs preparation for and oversees the annual audit process; ensures that required information and responses to questions are provided in a complete and timely manner; drafts the Management Discussion and Analysis section of the audit report; develops explanatory narratives and/or correc­tive action plans in response to any audit comments or recommendations. 

• Makes presentations to the College Planning Council, President’s Cabinet, Board of Trustees, the Cabrillo Foundation and to other District groups.

• Serves on committees and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars. 

• Directs the District's bond financing activities and operations; provides necessary assistance to staff, senior management and other District personnel on bond proceeds.  

• Participates in participatory governance committees, processes and initiatives.  

• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabil­ity, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.  



Directs and oversees training programs for District administrators, managers and staff on self-service management report processes. 

Serves as Section Chief on the Emergency Operations Center Team regarding finance, recordkeep­ing, state and FEMA documentation. 

Performs related duties as assigned.


Minimum Qualifications


Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff AND

• Graduation from an accredited four-year college or university with a major in finance, accounting, public administration, business administration, or a related field, AND

• At least seven (7) years of progressively responsible professional financial management experience, at least two (2) years of which were at a management level OR

• An equivalent combination of training and experience



A Master’s degree in accounting, taxation, business or public administration or a related field is desirable.

• Certification as Certified Public Accountant

• Experience as a Financial Controller



Knowledge of: 

Principles, practices and procedures of general and governmental accounting, particularly involving financial state­ment preparation and methods of financial control and reporting. 

• Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges. 

• Principles, practices and procedures of internal control and audit.

• Principles and practices of public agency budget development and management and grant tracking and monitoring.

• Federal, state, local and District laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to categorical programs and payroll.

• Principles, practices, laws and regulations applicable to public agency capital financing and the investment and management of public funds.

• General principles of risk management.

• District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

• Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.

• Applicable federal, state and local laws, rules and regulations [including OSHA rules and regulations if applicable]. 

• Principles and practices of sound business communication.

• Research methods and analysis techniques.

• Principles and practices of effective management and supervision.

• Principles and practices of strategic planning.

• Basic principles and practices of organizational improvement, equity and culture change.

• Safety policies and safe work practices applicable to the work being performed.

• Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.  


Skills and Abilities to: 

• Plan and direct activities of the Finance department.

• Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

• Analyze complex financial and statistical data and prepare accounting statements, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles and legal requirements.

• Work collaboratively with District deans, directors, managers and the community and provide expert advice and counsel to develop solutions to complex issues.

• Organize, set priorities and exercise expert, independent judgment within areas of responsibility.

• Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.

• Develop and implement appropriate procedures and controls.

• Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

• Communicate effectively, both orally and in writing.

• Understand, interpret, explain and apply applicable laws, codes and ordinances.

• Represent the District effectively in dealings with the State Chancellor’s Office, other colleges and public agencies and outside auditors.

• Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.

• Operate a computer and use standard business software.

• Establish and maintain effective working relationships.



A valid California driver’s license or ability to access and use alternative transportation.

  • EOE

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