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Associate Dean, Library and Learning Resources
Rancho Santiago Community College District
Associate Dean, Library and Learning Resources
Rancho Santiago Community College District
Salary Range: Grade D: $152,167.65 - $203,919.19/year, $212,075.96 (top step effective 7/01/2024)
Job Type: Full-Time Management - Academic Administrative Time
Job Number: AC23-00766
Location: Santa Ana, CA
Division: SAC Academic Affairs
Closing: 12/15/2023 5:00 PM Pacific
Under the direction of the Dean of Academic Affairs, the Associate Dean provides inclusive leadership in planning, organizing, administrative direction and oversight for all operations, activities, programs, and services of the Library & Learning Resources, including short- and longterm planning, development and administration of departmental policies, procedures, and programs. This position assists the Dean of Academic Affairs in a variety of administrative, coordinative, analytical, and liaison capacities. Coordinate the activities of the department with those of other divisions and departments.
This position reports to the Dean, Academic Affairs. Exercises general direction and supervision over faculty, professional, technical, and administrative support staff.
- Coordinates and directs communications, personnel, resources, curriculum, schedules, and information to meet the instructional needs of Library & Learning Resources and enhances the educational effectiveness of assigned programs and services.
- Assists in establishing and maintaining department timelines and priorities; ensures related activities comply with established standards, requirements, grant specifications, laws, codes, regulations, policies, and procedures.
- Provides mentorship and support to staff and faculty.
- Assists the Dean in conducting faculty review, including four-year probationary evaluation process, class visitations, and administrative evaluations.
- Participates in the development, management, and administration of Library & Learning Resources annual planning and budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
- Coordinates the programs and activities of the Library & Learning Resources.
- Collaborates with library faculty and the campus community in the development and delivery of information competency/literacy for the College.
- Promote faculty and student use of the Library & Learning Resources.
- Monitors and recommends solutions for issues involving the library building, physical facilities, security, and technologies.
- Assists the Dean in responding to and completing local, state, and national surveys on the library in consultation with Library faculty and staff.
- Attends and participates in professional group meetings and various College and District committees and advisory boards.
- Contributes to the overall quality of service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs.
- Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
- Assess and monitor the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Dean.
- Coordinates programs, services, and communications among administrators, faculty, staff, other divisions and departments, outside agencies, governmental agencies, students, and the public; establishes and maintains partnerships in support of area activities.
- Prepares and delivers presentations on issues pertaining to the Library & Learning Resources.
- Coordinates and helps create and interpret surveys to inform policies, practices, marketing, etc. Stays abreast of new trends and innovations related to the area of assignment.
- Monitors changes in laws, regulations, and technology that may affect College, District or area operations; implements policy and procedural changes as required.
- Responds to difficult and sensitive student, staff and faculty inquiries and complaints and assists with resolutions and alternative recommendations.
- Works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
- Provides a working and learning environment that is free from prohibited discrimination, harassment and retaliation, as provided by applicable law, College and District policies.
- Attends College and District mandated training and participates in investigations. Supervise all aspects of the planning, funding, coordinating staffing, delivery and evaluation of the Library and Learning Resources. Supervise the performance of all personnel functions for assigned faculty and staff.
- Provide student, staff, and faculty access to the Library and Learning Resources.
KNOWLEDGE AND ABILITIES
- Principles and practices in the administration of academic library programs, policies, procedures and learning resources and services.
- Developing technologies and trends on traditional and supplemental instruction, library resources and library services.
- State and federal regulations pertaining to the operation of the Library and Learning Resources.
- Budget development, administrative practices, and organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Strategic planning processes, including but not limited to accreditation, resource allocation, apportionment, and service area outcomes.
- Best practices regarding the various departments in an academic library (reference, circulation, technical services, etc.) and of the responsibilities typically handled by each area and how the work is interrelated throughout the library organization.
- Best practices regarding academic library collection management, electronic resources, databases and eBook collections.
- Best practices regarding information literacy frameworks and initiatives, facilities and space planning.
- Represent the College and District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Provide a high level of customer service by effectively dealing with the public, vendors, students, and College and District staff, including individuals of various ages, various socioeconomic and ethnic groups.
- Plan, implement, and evaluate activities to ensure that academic support services show evidence of programs designed to impact student achievement and learning.
- Demonstrated inclusive and reflective leadership skills.
- Overseeing a Library and/or Learning Support Services or demonstrated potential to do so.
Minimum Qualifications: Must possess a master's degree and a minimum of one yearof formal training, internship, or leadership experience reasonably related to this administrative assignment; or a valid California Administrative or Supervisory Credential authorizing service at the community college level or equivalent.
Required Skills: Excellent written and verbal communication skills; ability to effectivelysupervise staff, prevent and resolve conflicts and problems, build consensus and organizeprograms and services to meet changing needs.
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
- Educational experience - breadth and depth
- Work experience (breadth and depth)
- Demonstrated leadership capabilities
- Program development
- Community involvement
- Demonstrated experience in working with a diverse socio-economic community
- Demonstrated ability to work cooperatively with others
Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
- Oral communication skills
- Problem-solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance.
To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below by the position's closing date. People & Culture will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:
- RSCCD Online Application
- Cover Letter
- Resume - details all relevant education, training, and other work experience
- Academic Transcripts (unofficial copies are accepted)
Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.
Conditions of Employment
Selected candidate(s) is required to complete the following prior to employment as part of the onboarding process:
- Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
- Provide a certificate of Tuberculosis Exam
- Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
- Submit official transcripts
To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/4281975/associate-dean-library-and-learning-resources
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