Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under direction from the assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, the Manager, ATEP Operations and Programs will provide strategic leadership and operational management for Saddleback at ATEP. This role will oversee daily operations, manage budget and resource allocation, coordinate multi-departmental programs, and ensure the delivery of high-quality support services for instructional activities, events, and community partnerships. The Manager will supervise classified staff, coordinate technology support, manage facilities and safety compliance, and facilitate collaborations with industry and community partners to promote Saddleback at ATEP’s programs.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, or designee.
Exercises functional and technical supervision over assigned personnel, including recruitment, hiring, training, onboarding, and performance evaluation.
REPRESENTATIVE DUTIES
The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
STRATEGIC AND PROGRAMMATIC LEADERSHIP
Implement the strategic direction and oversee the operational effectiveness of Saddleback at ATEP’s programs, including but not limited to Culinary Arts, and Automotive Technology.
Develop and implement strategies to promote Saddleback at ATEP, increase community engagement, and foster partnerships with local and regional industry, Workforce Development service providers, and educational institutions.
Assist in long-term planning for program expansion, facility enhancements, and resource allocation aligned with college and district goals.
Represent Saddleback at ATEP in on- and off-campus meetings, outreach activities, and public relations efforts.
OPERATIONS AND FACILITY MANAGEMENT
Ensure daily operational needs are met, including site management, safety compliance, student support services and operational protocols for labs and instructional spaces.
Manage budget preparation, forecasting, and expenditure tracking, ensuring financial resources are effectively allocated to support program needs.
Coordinate event and program logistics, including scheduling, staffing, requisitions, and equipment maintenance.
Collaborate with Facilities, Maintenance, and Operations to monitor and recommend repairs or improvements to ATEP facilities and equipment.
COMMUNITY ENGAGEMENT AND OUTREACH
Serve as the liaison between Saddleback at ATEP and community, business, and industry partners, fostering relationships to support program development and fundraising initiatives.
Plan, organize, and execute outreach events, conferences, workshops, and promotional activities.
Develop and implement a coordinated outreach, marketing, and public relations plan to increase visibility and engagement for Saddleback at ATEP’s programs.
SUPERVISION AND STAFF DEVELOPMENT
Provide functional and technical supervision over classified and technical staff, student workers, and temporary staff.
Recruit, hire, train, onboard, and evaluate assigned support staff to create a positive, inclusive, and equity-minded work environment.
Foster a culture of professional excellence, customer service, and innovation in delivering services at Saddleback at ATEP.
INSTRUCTIONAL SUPPORT AND SAFETY COMPLIANCE
Oversee instructional support functions for faculty, students, and visiting staff, ensuring effective use of instructional technologies and resources.
Manage laboratory safety protocols, equipment usage, and staff training requirements, in coordination with District Risk Management.
Ensure compliance with district policies and safety regulations across all ATEP facilities and instructional labs.
DATA AND REPORTING
Collect, compile, and analyze data on program performance, resource utilization, and community engagement to support strategic decision-making.
Prepare complex reports, budgetary forecasts, and other documentation for college and district leadership.
Assist the Dean in meeting all reporting timelines and organizational workflow requirements.
Perform other duties as assigned that support the overall objective of the position and the District's mission and philosophy.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Bachelor’s Degree or higher from an accredited college or university.
Experience:
Five years of progressive leadership experience in operations management, career educational leadership, event operations, or business administration, preferably within an educational setting.
Commitment to equity and diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how these factors relate to the need for equity-minded practices within an educational environment.
LICENSES, CERTIFICATES, AND/OR OTHER REQUIREMENTS:
Valid California driver’s license.
KNOWLEDGE OF:
Strategic planning, budget preparation, and resource management.
Principles of training, supervision, and performance evaluation.
Safety and risk management protocols for instructional labs.
Outreach, marketing, and public relations practices.
Event planning, coordination, and facility management.
Fundraising and partnership development strategies.
Microsoft Office Suite and other relevant software for data analysis and reporting.
ABILITY TO:
Lead and manage complex operational activities across multiple departments within Saddleback at ATEP.
Contribute to, manage and implement strategic plans, budgeting processes, and outreach efforts.
Analyze problems, identify solutions, and implement recommendations to support ATEP’s goals.
Establish and maintain effective working relationships with staff, faculty, students, and community partners.
Communicate effectively, both verbally and in writing, with diverse audiences.
Operate modern office equipment and specialized college software as required.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work Environment:
Standard office, instructional lab, and event environments.
Physical Demands:
Regularly required to sit, stand, walk, lift objects up to 10 pounds, and travel between locations as needed.
Must be able to work occasional evenings and weekends for events or special programs.
