Administrative Coordinator (Reg FT)
Position Title: Administrative Coordinator (Reg FT)
Employment Type: Regular Full-Time
Department: President's Office
Campus: Office of College Services
Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than September 20, 2025. The College cannot guarantee that application materials received after this date will be considered or reviewed.
Benefits:
At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:
- Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
- Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
- Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
- Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
- Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
- Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
- Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
- Additional Advantages: Free employee parking to make your commute easier.
Remote Work Option: Fully In-Person (May be subject to change)
Work Hours: Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
Salary Grade: Admin 12 - $46,390
Job Category: Administrators
Job Slot: 6030
Job Open Date: 9/5/2025
Job Close Date: Open until filled
General Summary:
Requirements:
MINIMUM REQUIREMENTS:
Education:
An associate degree (Bachelor's degree is preferred).
Experience:
Minimum of three years of experience in similarly responsible positions in complex institutions.
Duties:
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Considerable knowledge of modern office practices and procedures, and standard clerical techniques and expertise with Microsoft Office suites and the internet.
Skills and Abilities to:
- Manage complex and multiple projects on behalf of the Office of the President.
- Excellent organizational and communication skills.
- Compose effective and accurate correspondence.
- Maintain confidential matters with discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Coordinates and makes travel arrangements, itineraries and agendas, appointment schedules, and calendars; arranges meetings and conferences; compiles documents associated with travel-related activities.
2. Assists with college event planning, research appropriate venues, coordinates vendor contracts, maintains communication with vendors, orders catering for events, maintains documentation for each event, and helps set up and tear down events.
3. Performs executive-level clerical duties, including preparing correspondence and reports, organizing and planning projects, distributing mail, screening calls and visitors, and organizing files.
4. Interprets and explains college and department policies, rules, and regulations in response to inquiries; refers inquiries as appropriate.
5. Performs accounting functions related to accounts payable or receivable.
6. Maintains timecard and payroll records, including employee evaluations and disciplinary actions; maintains personnel files and records.
7. Orders and purchases supplies for the department.
8. Participates and assists in the administration of a department budget; compiles annual budget requests and recommends expenditure requests for designated accounts.
9. Assists with the preparation of meetings, including posting notices, preparing the agenda, assembling background materials, and typing minutes of meetings as assigned.
10. Plans, assigns, and supervises assigned clerical personnel's work; assists with completing performance evaluations of assigned personnel; trains staff in office methods and procedures.
11. Builds and maintains positive working relationships with co-workers, other college employees, and the public using principles of good customer service.
12. Assists in developing department policies and procedures to meet department objectives.
13. Performs other related duties as required or as assigned.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
- Ability to travel to perform work duties at any campus or center location within the CCAC system.
Clearances:
Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available
.
